Panhellenic Council, Virginia Polytechnic Institute and State University
Agenda
April 28, 2010
Speaker:
Call to Order: 7:02PM
PANHELLENIC CREED
ROLL CALL
• Alpha Chi Omega - Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi - Present
• Chi Omega - Present
• Delta Delta Delta - Present
• Delta Gamma - Present
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi - Present
• Sigma Kappa - Present
• Zeta Tau Alpha – Present
PRESIDENT: Meg Gough mgough@vt.edu
• Congratulations!!: Monday night Greek Awards went great, we have done such a great job this past year. We have a very strong Panhellenic Community, and have a lot to be proud of.
• Lunch with the Delegates: Was hoping to do it this weekend! We will have it this Sunday at 1PM, if you can’t make it please have a one on one scheduled with Meaghan! OWENS!
• President’s Dinner: Please remind your presidents we have dinner on Monday at 7:30PM at Macado’s. This is place of their Roundtable.
• Next weeks meeting: Grecheck will be passing out Philanthropy calendars today, and we need to vote on them,
however we don’t have a meeting/room scheduled for next week. We could have a meeting next Wednesday in Oak
Lane, or we can vote today, and it must be unanimous.
• Panhellenic Princess: Sigma Kappa gives the house to Alpha Gamma Delta for getting a new house in Oak Lane next year!
• Town Council last week: spoke about the 365 Community Service Hour project. We will be put on the September
agenda of the Town Council meeting and will present our program to the town, and give us more volunteer
opportunities!
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
• Last Roundtable Wednesday: Cancelled tonight.
• Recruitment Calendar – please make sure you are looking at this when doing your calendar planning
• Saturday, August 28th – Recruitment Retreat – your Recruitment Chair and 5 members may attend.
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
• Thank you to everyone who helped out with the Appreciation BBQ!
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
• Christine Hassler: Tomorrow night at 6:00PM! Please get a lot of new members to go! Flyers are being passed around, put them up in your house tomorrow!
• Greek Week – Thank you!!!
VP FINANCE: Allison Kimball akimball@vt.edu
• Financial Update: Last day to turn in reimbursement checks is Friday, May 14th!
VP MARKETING: Ashleigh Ange aange@vt.edu
• Newsletter Items: DUE TODAY!!!: Will accept them through tonight. Has received quite a few, so thank you.
• Website Pictures: Has received many, thank you. They have been uploaded on the website.
• Display Case in Squires: For summer. Any suggestions? Contact Ashleigh!
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
• Listserv: Remind your women to tell their friends who are PNM’s to sign up!
• If you have any big changes to the calendar, be sure to let your Recruitment Chairs know!
• If you are doing informal recruitment – be looking out for an e-mail!
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
• Rho Gammas chillen at the Holiday Innnnn: A GREAT improvement. Which means we are going on a
RECRUITMENT RETREAT! It will be an obstacle course training day!
• Working on T-Shirt Design/Workshop
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
• Thank you for submitting seniors to me, no one was late!
• Table Cards next week May 3-9: Will be in West End and Squires
• Study Hours Competition ends Sunday, good luck! Pizzas to winning chapters on reading day!
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
• Philanthropy Calendars – will vote next week to approve: Being passed around, every delegate please take one. Can vote this week and not have a meeting next week, or will meet next week. Not all philanthropies are required, the overlapping philanthropies are aware, and big days will not overlap.
• Philanthropy Project Reports: Must be written up and given to Judy Duncan in the Greek Office.
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
• If you want a picture from Greek Awards, contact Kaila!
• IFC Update: The President is now Alex Walker. AEPI presented last week, and will be voting tonight. Delta Chi was declined. Are currently updating website.
• UCFS Update: Their meeting is right now.
• NPHC Update: The President is Nigel still, and Karl is the Vice President!
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
• New Member Education Banquet: NEXT WEEK! About 600 girls have RSVPed.
• T-Shirts: Will hopefully be in tomorrow. The JPHC Delegates will receive them.
• Speaker: Christine Hassler tomorrow night!
• Attendance: Must have by the end of the semester for new members! New Member Educators need to be contacted by you.
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
• AFLV Binders/Websites: Sue is going over documentation requirements with the Council and is meeting individually with all exec members this week and next week!
• Minutes: There are hard copies of the minutes from this semester in the Greek Office if you ever need the resource!
• Bylaw Interrogation
1. If a director position becomes vacant, what percentage of the council must vote in favor for a new woman to take
the position? ¾ - Chi Omega
2. What is the minimum GPA one must have to apply for the Greek Judicial Board? Delta Gamma
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
• No Update
OLD BUSINESS
NEW BUSINESS
Philanthropy Calendar
President Meaghan Gough announced she would entertain a motion to accept the Philanthropy Calendar.
Chi Omega motioned to accept
Alpha Delta Pi Seconded the motion.
12 chapters in favor. None opposed.
The Philanthropy Calendar is accepted.
This is officially our last meeting of the semester!
NPHC: Congratulations in regarding Greek Awards, and the Orange Team. Alpha Kappa Alpha is having a study break program on Reading Day. More information will be coming. AKA also initiated 11 new girls. Kappa Alpha Psi is having a program on Tuesday called “Cater to You” – food! Information will be sent out soon. Omega Psi Phi and Kappa Alpha Psi will be celebrating their centennial this coming year! Next Wednesday, May 5th party at Awful Authors entitled “Freakin’ Finale” Website for NPHC is finally up! NPHC.org.vt.edu.
DELEGATE REPORTS
Alpha Delta Pi has their last trip to Ronald McDonald house this Sunday. We had Car Smash today, and it went well.
Delta Delta Delta’s seniors just became alumnae and has Formals his weekend!
Pi Beta Phi has their Founder’s Day today! This Friday is Formals! Senior Banquet is Sunday!
Alpha Chi Omega’s this week is Senior Week! Had dinner with their sister sorority tonight!
Delta Gamma has a cookout for seniors next week.
Sigma Kappa had Parent’s Weekend this past weekend and tomorrow night our seniors are taking alumnae status.
Kappa Delta had senior dinner last week and Formals this past Friday. And Alice-Ann will be in a play next Wednesday!
Zeta Tau Alpha had Formals this Friday and passdowns on Wednesday!
Alpha Gamma Delta had Formals last Saturday. Senior Dinner is Friday and wally ball tournament on Saturday!
Alpha Phi’s seniors have taken alumnae status.
Kappa Kappa Gamma’s weekend is Mom’s Weekend!
Chi Omega has seniors taking alumnae status on Sunday! Raised over 500 dollars at TCBY last week!
ADJOURNMENT
The meeting was adjourned at 7:43PM.
Meeting Minutes April 21, 2010
Panhellenic Council, Virginia Polytechnic Institute and State University
Agenda
April 21, 2010
Speaker:
Call to Order: 6:00PM
PANHELLENIC CREED
ROLL CALL
• Alpha Chi Omega - Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi - Present
• Chi Omega - Present
• Delta Delta Delta - Present
• Delta Gamma - Present
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi – Present
• Sigma Kappa - Present
• Zeta Tau Alpha - Present
PRESIDENT: Meg Gough mgough@vt.edu
• Dinner with Delegates has been postponed. Meg will send out another e-mail with a new time to try and see if that
works for everyone. She is waiting until Greek Week is over and schedules free up! Looking forward to it.
• Panhellenic Princess: Delta Delta Delta gives Panhellenic Princess to Sigma Kappa.
• Have a wonderful week! Meg is so sorry she couldn’t make it this week!
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
• Recruitment Boot Camp is working on being scheduled for the fall.
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
• Police Barbeque THIS Sunday from 2PM until 5PM in the Oak Lane Fishbowl. Sign up to volunteer and encourage chapter women to come and volunteer as well! You should have received survey to volunteer. They need ice, paper products, etc. so an E-mail will be sent out to you soon! Please help!!
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
• Greek Week – Greek Sing is tonight! Doors open at 6:30PM in Burruss!
• Christine Hassler – 6PM in Burruss on 4/29 (next Thursday)– Please encourage chapter women to come!
• Greek Week T-Shirts are in! You must pay for them before you pick them up!!
• Send Bri at least 5 pictures by Saturday at 5PM of your chapter.
VP FINANCE: Allison Kimball akimball@vt.edu
• Finance Update: We have plenty of money and all bills should be paid for next month.
VP MARKETING: Ashleigh Ange aange@vt.edu
• Newsletter Items due April 28th (next Wednesday)
• Website Updates: keep sending pictures!
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
• Listserv: Go Greek listserv is open under the Recruitment part of the Panhellenic website, encourage PNMs to sign up!
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
• Rho Gamma T-shirt design: is being worked on!
• Rho Gamma Social/Workshop Planning! MEOW
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
• Table cards due April 25th!: This SUNDAY!
• Follow Twitter!
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
• Good work in the Blood Drive! : We had to turn people away! You can go to the Core blood drive and still receive credit for giving!
• Philanthropy Date request forms due April 26th : Please plan according to what Grecheck has sent out to your
philanthropy chair!
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
• IFC: Charlie Petty will be the new IFC President, Matt Penny is graduating. Delta Chi presented their case to extend
membership, and will be voting soon.
• NPHC: Nominations for new exec is being discussed, Kaila will let you know results when they are available.
• Please send Kaila pictures from Greek Week for a slideshow!
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
• New Member Educator Banquet!: 600 girls have RSVPed.
• T-Shirts!: Should be in next week.
• Speakers: Officer Allen and Christine Hassler will count
• Attendance: For New Members need to be into Ann by the end of the semester. An excel sheet would be easiest.
1. Stand Up Stand Out
2. Kelsey Muffler
3. Mock Trial
4. Officer Allen
5. Christine Hassler
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
• Websites – Due April 28th – Plesae turn into Sue’s mailbox or bring to Panhellenic next week!
• Bylaw Interrogation
1. Give two reasons as to why a delegate vacancy should occur. – Alpha Delta Pi
2. Give the final two reasons as to why a delegate vacancy should occur. – Delta Gamma
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
• COB: If you are eligible in the fall, you can come speak with Adam. Those chapters will have meetings this coming
semester if they chose to go through fall recruitment. You will be educated!!
• GREEK WEEK: So far so good!
• Christine Hassler: PLEASE GO. This is going to be great. Please make this as mandatory as possible. Don’t be rude and don’t leave early.
OLD BUSINESS
NEW BUSINESS
Campus Chapter Total: two-tier system.
Vice President of Recruitment, Sarah Ermlich, announced she would entertain a motion to accept the two-tier system.
Zeta Tau Alpha motioned to accept.
Alpha Delta Pi seconded the motion.
11 chapters are in favor.
1 chapters is opposed.
The motion is passed.
Virginia Tech opening for extension:
Vice President of Recruitment, Sarah Ermlich, announced she would entertain a motion to accept the proposal to open for
extension.
Pi Beta Phi motioned to vote.
Chi Omega seconded the motion.
10 chapters are in favor.
2 chapters are opposed.
The motion is passed.
In the fall, we need to make sure roster numbers are accurate, and set total quickly.
Timelines are passed out as to the extension process, as well as the posting of what possible new chapters are expected to complete and turn in to be considered. When the fall semester begins, you will have all information necessary and we will begin narrowing these chapters down to 3-4 finalists. Those 3-4 chapters will present their case to the Panhellenic Community. It is called an extension presentation. We will then vote on who will like to extend an invitation. They will participate in Round 1 of Recruitment. We will allow a 2-3 week colonization process to colonize the following spring. They need enough chapter women to fill their housing requirements. If they don’t receive enough women to fill the house, most likely a fraternity will be given the house. Alpha Gamma Delta will be moving into the Delta Zeta house and are transferring their lease back to Virginia Tech. Nonaffiliated students will live in the vacant lot for one year, until this new chapter moves on. It won’t be freshman. We can use this facility during formal recruitment. Any questions?
Alpha Delta Pi asked if nationals will receive this information as well. Yes.
Delta Gamma President asked how new member numbers will change this coming Recruitment. We may have larger totals, we may have larger than normal women going through Recruitment because when extension happens, recruitment numbers usually go up. This is going to be a positive experience.
Delta Gamma asked if a PNM receives a bid, are they still bound? Yes.
DELEGATE REPORTS
Chi Omega has a TCBY fundraiser tomorrow!
Alpha Chi Omega has Nationals and alumnae coming this weekend!
Alpha Delta Pi has their 20th anniversary celebration this weekend. Participating on Alpha Phi’s philanthropy and Greek Week
Delta Delta Delta is doing Greek Week. Has a fashion show this Friday with little girls they mentor.
Sigma Kappa has parents weekend this weekend and finished their flower beds this weekend!
Delta Gamma’s seniors are alumnae!
Kappa Delta’s chapter woman just got Panhellenic Woman of the Year.
Zeta Tau Alpha raised almost nine thousand dollars last week!
Pi Beta Phi had parents weekend last weekend and participating in Greek Week now!
Alpha Phi’s philanthropy is this week and formals ar Friday!
Kappa Kappa Gamma is working hard for Greek Week!
Alpha Gamma Delta is participating in Greek Week and has formals Saturday.
ADJOURNMENT
The meeting was adjourned at 7:48PM.
Meeting Minutes April 7, 2010
Panhellenic Council, Virginia Polytechnic Institute and State University
Agenda
April 7, 2010
Speaker:
Call to Order: 7:05PM
PANHELLENIC CREED
ROLL CALL
• Alpha Chi Omega - Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi – Present
• Chi Omega - Present
• Delta Delta Delta - Present
• Delta Gamma – Present
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi - Present
• Sigma Kappa - Present
• Zeta Tau Alpha - Present
PRESIDENT: Meg Gough mgough@vt.edu
• We have our first Rho Gamma meeting tonight!
• President’s Gala – deadline is tomorrow in the Greek Office. Payment must be included.
• Congratulations to Alyssa for doing a wonderful job with Mock Trial. Some chapter women were being extremely rude
at this event. Please make sure your Presidents address this to your women. Meg thinks it would be a good idea for
each chapter to apologize to the Student Conduct Office.
• Phi Beta Sigma’s can collection is next Thursday right outside of DX. Meg would like to collect a lot of goods for him,
to show our support. Please let your chapter women know about this. You can either bring the goods to NPHC directly
next Thursday, or to our PHC meeting on Wednesday. Canned goods and clothing are being collected.
• Meaghan is the new Vice Chair for the Commission of Student Affairs.
• Panhellenic Princess: Pi Beta Phi gives it to Kappa Kappa Gamma for winning Phi Sig’s Olympics.
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
• Recruitment Boot Camp: A program for the first weekend after classes start in August. Recruitordie.com is the website
to check it out!
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
• Thanks for coming on Monday!: There were definitely issues with talking but Student Conduct was very happy with
the turnout, so thank you for coming out. Obviously need to work on behavior for the coming speakers, but overall
Alyssa was pleased.
• Police Appreciation: Will be pairing with Oak Lane Community Council for a cookout. Will have more information
next week.
• Meaghan will send out the PowerPoint slides from Mock Trial. Please forward on to your chapters.
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
• Greek Week: All t-shirt orders were due yesterday. Your liaisons will be contacted soon with final costs. Start getting
excited; your team information is out!
• Christine Hassler (4/29): Burruss at 6PM – Please come out! This is a New Member speaker qualification.
VP FINANCE: Allison Kimball akimball@vt.edu
• Finance Update: Still have 50% of budget board left over, and must be spent before the end of the semester. Budget
Board requests will be coming out soon and Allison will keep you updated!
VP MARKETING: Ashleigh Ange aange@vt.edu
• Greek Week Marketing: Is marketing for Greek Week.
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
• 365 Event Locations: Are pretty much set, please include this on your calendars! Please let your Exec know.
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
• First Rho Gamma meeting this Wednesday, social next Monday!: Arts and Crafts and cookies and the first episode of
Greek will be shown. The time of the social is TBA, and it will be at the DDD house.
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
• Table Card Deadline: April 25, because table cards must be submitted by April 29th. Some girls have been e-mailing
Abby individually, but it would be easier for her if it is sent together as a chapter.
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
• Relay for Life: This Friday beginning at 6PM! A form is being sent around of what not to forget! Panhellenic Team is
the Black Zone! Lauren’s phone number is 804-647-4588, give her a call!
• Big Event: This last day to sign up is this Friday, April 9th! PHC 2010 is our team name if you want to sign up with us!
www.vtbigevent.org is the site!
• Philanthropy Roundtable Date: Monday April 12, at 9:00PM at Delta Gamma House. All chairs have been notified. If
chairs cannot attend, someone MUST go in their place, or they will be fined.
• Philanthropy Date Request Form: Due Monday, April 26th. Being passed around. Please take one. Must write out your
philanthropy and what dates you want, and will be put in a calendar all together. Will vote on the last meeting to
approve this calendar. Be in contact with your philanthropy chairs!
• 365 Community Service Hours Program Changes: E-mail was sent out this past week. The change is: 50% of chapter
OR 50 members must attend the event.
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
• Attending next UCFS/NPHC meetings, will have update afterwards: Will have more next week.
• Event next fall – Retreat AND ALL Greek Event (dance, carnival, other ideas?): Would like to begin soon for planning
for next semester. Please send any ideas to Kaila, and let your chapter women to know as well!
• Fall Dates: For Philanthropies etc, please let Kaila know.
• Calendar Link: http://ical.me.com/kailabrosey/Panhellenic - Look at this and let if information is not up!
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
• New Member Educator Banquet: May 4th, let your new members know please!
• T-Shirts: Due April 14th, orders will be sent in the 15th!
• New Member Speaker: Christine Hassler IS a new member speaker. April 28th at 7PM in the GLC, Officer Allen will
be speaking, and this will also count as a new member speaker.
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
• Bylaw Interrogation:
1. What are three of the six prongs that are required for an event to be titled an organizational event? Six or more
members, an exec member to know about the event, to pay with chapter funds.
2.
• Chapter Website Printout: Please print out your chapter websites for Sue by the end of the semester!
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
• Extension and Total: We all know that the community was going to examine ways to move forward after the Delta Zeta
incident. The information has been printed out and is being passed around in case any chapter women have questions.
• DDD Nationals asked if we opened for extension, to chapters previously at Virginia Tech have priority? No. They will
be considered, but not given priority. Any further questions? No.
• We will be going to a two-tier total system. It was a unanimous committee decision. We previously did not follow any
recommended way to chose total in the past, and this will now allow chapters to recruit in the spring, and allows for
significant fall recruitment, and will further decrease the gaps. All sorority chapters have the opportunity to submit
information for installation. We are on a specific timeline, because housing will become problematic after one year.
Our community is continuously growing, and this seems to be the best solution. This information has been sent to
national Panhellenic delegates as well as chapter Presidents. We will be voting in two weeks. You will be getting very
clear directions and suggestions on this topic, please send all concerns to Adam and Meaghan. If approved, we will talk
more about timelines and implementation afterward.
• Adam appreciates the women who went to the Mock Trial, but it is less than wonderful that you all represented
yourself in such a poor light. We are better than that. If you organization was a part of this, please be sure it is
addressed. Christine Hassler is a great speaker; please anchor this event. Please make this a highly suggested, or
mandatory event. It is going to be a great speaker. Officer Allen is a great speaker as well. Also, if you are on a conduct
sanction and such, this would be a great way to show your dedication and commitment to the Panhellenic Community.
OLD BUSINESS
NEW BUSINESS
President Meaghan Gough will now entertain a motion in regard to 365 Days of Community Service.
Kappa Delta motioned to accept.
Delta Gamma seconded the motion.
Delta Delta Delta feels very uncomfortable to vote in favor of this motion. It is a big commitment to make, and feels as though
they are not ready to make a final decision. There is a potential $600 fine if we do not complete this community service. Was also
not able to discuss this with our executive council the past week because of the Easter Holiday.
Lauren Grecheck moved the number from 50% to 50 members. Would like to be able to use specific events to use toward these
hours. Community Service must be hands-on. If the numbers were changed to 25%, the number would only lessen to 40 people.
This is feasible. The Big Event is four hours in itself. Oak Lane Trick or Treat is 4 hours. Greeks Giving Back is another
example, and there are many other opportunities in the community available. The 3.2 for 32 Mile Run. The $610 would be if you
completely disregarded this event. This money would be going back into the Blacksburg community, and in case you didn’t
know, this is an extremely impoverished community.
Chi Omega asked if a chapter is put on probation, how would they function. Would be taken on a case-by-case basis.
This is not to punish your chapters.
Chi Omega inquired about philanthropies, and why this is not enough. AFLV has noted to us that there are two parts of
Grecheck’s job: philanthropy and community service. We are to not only raise money for charities, but also work in the
community in which we reside, hands-on.
Ashleigh noted: Please work with Lauren, this is a great idea.
Sigma Kappa would like to suggest not having a certain requirement of hours. If we are encouraging the chapters to do
community service, there must be a program that has requirements.
Kappa Kappa Gamma would like to not necessarily have fines, but rather a community service project. Lauren’s problem with
this is if your chapter does not complete community service project requirements, why would they do a different one.
Kappa Delta would like to say how much this would improve our chapters, our representation, and our community. This is not a
punishment, but it will rather show our chapters how much we do community service, or areas we need to improve.
Meaghan would like for sister chapters to count as hours.
Kaila would possibly like to lower the hour requirements.
Chi Omega is concerned with over-programming. People want to go home, do school work and such. Possibly tier the system,
and make it more competitive, rather than punishments.
Delta Delta Delta would not like to see this program go down, but right now does not have the support from the chapter that they
need.
Show of hands, the number of women by a deterring factor, would 25% persuade you? Majority says yes. Could also divide the
event into two days to make events more manageable.
Alpha Delta Pi: there is a list of projects that do not get completed by the Big Event. Could we by any chance get the list of these
projects and get information. Grecheck will check this out.
Meaghan is also very in tune with what is going on with the community, and can help you with ideas of how to become involved.
Grecheck will be doing an educational program for each chapter next semester, and can give you all ideas of how to become
involved in that way. This is something to put on resumes, and improves your chapters nationally.
If you have other suggestions, please contact Grecheck by Friday. DEADLINE IS FRIDAY APRIL 9, 2010.
President Meagh Gough inquired as to who I in favor of tabling this motion for next week.
10 chapters accept.
Alpha Gamma Delta and Alpha Phi abstained.
Next week we will be voting for extension.
DELEGATE REPORTS
Chi Omega: April 27 at TCBY fundraiser. Ashley Wisel will now be a national consultant next year.
Delta Delta Delta has a fundraiser coming for a child with terminal cancer. Information will be sent out, bake sale!
Pi Beta Phi had speed read on Tuesday.
Zeta Tau Alpha: Yacht Club is next week.
Kappa Delta: Relay for Life and Big Event is coming up!
Sigma Kappa is getting excited for Relay and has Formals this Saturday.
Delta Gamma is excited for Relay and has a Scholarship Brunch coming up.
Kappa Kappa Gamma: Relay is Friday, Training Seminar on Saturday and Splash n Dash is this weekend.
Alpha Phi had semis last week and tomorrow their having their third fundraiser for Relay. Philanthropy is in three weeks.
Alpha Gamma Delta is excited for Relay and Big Event and initiation is this weekend.
Alpha Delta Pi has formals this weekend. Office Allen speaker is coming up. Car Smash for Ronald McDonald is coming up the
same day as Office Allen. Getting ready for Relay and Big Event.
Alpha Chi has Formals coming up and had a safe sex seminar last night at the house.
ADJOURNMENT
The meeting was adjourned at 8:10PM
Meeting Minutes March 31, 2010
Panhellenic Council, Virginia Polytechnic Institute and State University
Agenda
March 31, 2010
Speaker: Kappa Kappa Gamma – Green Olympics (energy consumption reduction) – Each community in Oak Lane are
competing against each other to sustain the most energy. GreeksgoingGreen@vt – Facebook Group, please join us!
Call to Order: 7:02PM
PANHELLENIC CREED
ROLL CALL
• Alpha Chi Omega - Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi - Present
• Chi Omega - Present
• Delta Delta Delta - Present
• Delta Gamma - Present
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi - Present
• Sigma Kappa - Present
• Zeta Tau Alpha - Present
PRESIDENT: Meg Gough mgough@vt.edu
• Informal PHC Meeting: Can have once per semester, and will have it once per semester, it will be the week of Greek
Week. Come dressed casually!
• 3.2 for 32 Run in Remembrance: Meg is on that committee. Still looking for volunteers, please encourage your women
to sign up. Especially need volunteers for the vigil on the 16th from 5-7PM and for the 3.2 for 32 Run. If your women
want to participate, please encourage them to preregister. The 15th of April from 8-10PM and the 16th at 4AM we will
be blowing up balloons for this, if you want to help out come by Shultz! Many Exec members are signed to to be
“Greeters” that morning, so join us! – ANYONE can participate!
• President’s Gala: Deadline is April 8th, please remind your Presidents.
• Some chapters are not getting e-mails sent out, you NEED to spend to be forwarding them to your chapters. Every
email you receive is also sent to your President, but YOU are the point of contact. PLEASE stay on top of your e-mails.
• Panhellenic Princess: Alpha Delta Pi gives the crown to Pi Beta Phi for the Trunk Show, it was a great way to do a
philanthropy.
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
• Recruitment Roundtable tomorrow night: TONIGHT at 8:30PM in this room.
• Sarah has a printed copy of the possible new magazine style for next year’s Portico, if you would like to see come
speak with Sarah!
• Considering a Panhellenic-wide T-shirt for $4.00 for the Fall.
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
• MOCK TRIAL! 4 DAYS AWAY! ENCOURAGE YOUR CHAPTERS TO COME!: You may have received Alyssa’s
most recent e-mail, but it will no longer be called a Mock Trial. This will be more effective for incoming Presidents
and new members. We will be going through the pre-hearing process and then go through real scenarios that have
happened at Virginia Tech, and then the audience will decide if it is an organizational event or not. It will be at 7:30PM
NOT 7:00PM. – Alpha Chi Omega asked who on Exec should be there. The President and two members of Exec, as
well as your New Member educator and new members. This counts as a new member speaker. This will be the first half
of a two-part Mock Trial.
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
• Greek Week: Pairings will be done tomorrow (4.1.2010). An email will most likely be sent out tomorrow. It will tell
when the reveal is and will give t-shirt information. T-shirt orders will be due NEXT WEEK. Please stay on top of that!
• Christine Hassler: April 29th at 6:00PM in Burruss – Will be speaking on the Myth of Having It All – the whole idea of
stereotypical college living.
VP FINANCE: Allison Kimball akimball@vt.edu
• PHC Dues next semester: Will be for active members ($15.00) and new members ($25.00). You have two weeks to pay
invoices. Please make sure your chapters know when payments are due; there is a $75.00 late fee for each week late.
VP MARKETING: Ashleigh Ange aange@vt.edu
• Go Greek Week: Will be comprised of events that promote going Greek to incoming freshman. Possibly surrounded by
Greek 101 or Greek Move-In
• Marketing for Greek Week: Flyers will need to be put out soon, so there will be an email sent out soon regarding help
needed for distribution!
• Recruitment marketing: If you have an ideas of changes you would like made, please contact Ashleigh or Sarah!
• Website changes: If you have anything that would like something changed, please e-mail Ashleigh. Thank you for
Scholarship Information.
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
• 365 Event Locations: What we will be talking about at Roundtable. The plan is to keep them at sorority houses.
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
• Rho Gamma Meeting – Wednesday April 7th at 8:15PM, be there or be square!: We have 64 Rho Gammas. The first
meetings is a week from today at 8:15PM.
• The week after that we will have a social with arts and crafts and cookies!
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
• Table Cards: Would like to do this at the end of the semester, (May 3rd week). Abby needs you to find what seniors
have a secured job or graduate school admission and have made a decision in your chapter; we would like to recognize
these women. An email will be sent out soon, please forward to your chapters. Enforce the deadline please.
• Keep Studying!
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
• 365 Hours for Community Service: Information passed around. 30.5 hours per chapter, roughly. Could count hours
from two semesters together. Big Event, Greeks Giving Back, etc. can be used for this project. 50% of your chapter
must be in attendance. Philanthropy events WILL NOT COUNT. This really is no more work than you already do; we
just want to document it. If you go above and beyond, it will be come a competition, and the winner will receive a
Pizza Party! Be sure to talk to exec about this next week. If you have any questions please email Lauren!
• Relay for Life: April 9th, hopefully your chapters all have teams and are raising money!
• Big Event: If you would like to do this with Panhellenic it is named PHC 2010. Go to vtbigevent.org and sign up!
There is no charge, and it is on April 17th from 11:00-3:00PM.
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
• Sister Sororities – who done it?!: Kappa Kappa Gamma and Pi Beta Phi has had a concert together! Candy will be
brought next time!
• IFC – marketing and voting on budget changes: No major events coming up. Go to the Mock Trial!!!
• NPHC – no upcoming events, had Moe’s event today: The week after spring break was the Step Show, it was very
successful. Alpha Kappa Alpha and Pi Beta Sigma won! Zeta Phi Beta is having their Finer Womanhood event this
week, game night is Friday – will send out information over the listserv! Monday (April 5th) is having a Watch Party in
the BCC Downstairs, and the room is reserved for 7:30PM. Sigma Week is the 12th-16th of April – 12: Program.
Thursday will have a sleep-out until 2AM at D2, come hang out and bring canned goods! Friday they plan to have a
cookout in front of Owens and Saturday are having a Gateway Party With Lambda Sigma Epsilon. There will be a
Block Show (a miniature step show at 2PM, location is not confirmed) on Sunday. There will be a raffle that week
($1.00). If you come to the cookout, that is when the prizes will be given!
• UCFS – intake changes voting on bylaws, no upcoming events separate from what we already know, sponsoring
speaker for Greek Week
• Let’s start planning events for next semester, spring is flying by: For all four councils to participate, after Greek Week
is finished programming will begin!
• Panhellenic and IFC are cosponsoring an event for the Big Event. It is the Dave Matthews Tribute Band on the
Drillfield, free for everyone!
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
• New Member Education Banquet: May 4th at 7PM in the Commonwealth Ballroom.
• T-Shirts: Jr. Panhellenic Delegate should have sent out proof. April 14th is due date for orders and money.
• JPHC Executive Board: Congratulations!
• Will have a New Member social next semester, possible cookout in Oak Lane!
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
• By-law Interrogation:
• Checklist Feedback: Everyone likes!
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
• April 5th at PM Award Packets are DUE!!!
• There have been multiple complaints about delegates not doing their job. It is your job to get this information to your
chapter, please do it. Relay the information.
• Are meeting on Friday about moving forward after the loss of one of the chapters. If you have something you would
like to bring to this meeting, please contact Adam or Sue. When there is emotion on the floor, it’s a big deal. If you
vote and don’t check with your National Organization, you will get in BIG trouble. Be sure to be ON POINT with this
one. When you have the two weeks before voting, use it. Information is being sent to national delegates, so they should
at least be aware of the information. Be prepared to vote. Please remind your women that they never know who is
around them, speak appropriately in public. A majority of these Delta Zeta women were not a part of this incident, it
could just of easily been your chapter. With regards to bringing on a new chapter, this is not a guarantee, and there is no
guarantee that would come on the campus. YOU WOULD BE THE FIRST TO KNOW. The timeline is unsure of until
this committee first weeks. This is a new process for everyone, there will be a lot of questions, but we will get through
this together as a community. We are looking at what is best for the community.
• If you have problems contacting your National Delegates, contact Adam.
OLD BUSINESS
NEW BUSINESS
DELEGATE REPORTS
Alpha Delta Pi is preparing for Gold Rush. We just received permission for a campus-wide event. Will be a New Member
Educator Speaker with Officer Allen.
Alpha Gamma Delta is preparing for initiation next weekend.
Alpha Chi Omega just had initiation and participating in Phi Sigma Kappa’s Philanthropy. Women and been volunteering at the
women’s shelter
Delta Gamma had formals and an Easter egg hunt last weekend.
Sigma Kappa had initiation last week and are excited for Relay for Life. One of our Alumnae was just nominated for a national p
Zeta Tau Alpha is getting ready for Yacht Club
Delta Delta Delta has been very busy with philanthropies and our previous president became a field consultant.
Pi Beta Phi had a successful Trunk Show. Their speed rib eating contest will be out side of TOTS next week.
Alpha Phi is participating in Phi Sigma Kappa’s Crush Party tomorrow.
Kappa Kappa Gamma’s Splash n Dash will be April 11th and are participating in Phi Sigma Kappa’s Olympics.
Kappa Delta just finished the 5KD and raised $8,000.00.
Chi Omega is doing Phi Sigma Kappa and German Club’s philanthropy and April 22nd they are having a Make-A-Wish
Fundraiser at TCBY.
ADJOURNMENT
The meeting was adjourned at 7:56PM.
Meeting Minutes March 23, 2010
Panhellenic Council, Virginia Polytechnic Institute and State University
March 23, 2010
Speaker: Pi Beta Phi & Student Government
Call to Order: 7:10PM
PANHELLENIC CREED
ROLL CALL
• Alpha Chi Omega - Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi - Present
• Chi Omega - Present
• Delta Delta Delta - Present
• Delta Gamma - Present
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi - Present
• Sigma Kappa - Present
• Zeta Tau Alpha - Present
PRESIDENT: Meg Gough mgough@vt.edu
• Recruitment Rules: There are copies of Robert’s Rules of Orders being passed around – Guidelines we follow to vote
for changes to Recruitment Rules.
• Panhellenic Princess: Alpha Chi Omega will be giving Panhellenic Princess to Alpha Delta Pi for Egyptian Expedition.
• PHC Meeting Times – Fall 2010 – Please do not schedule anything past 6:00PM on Wednesday nights for next
semester.
• Good job to Ashley for the Spring Newsletter – be sure to forward it to your chapters!
• Good job to Rachel for the Rho Gamma Interviews – be sure to congratulate the new Rho Gammas!
• Please remind your chapter women that were Rho Gamma’s last year that they CANNOT wear their letters any longer.
Please remind your chapters at your next meeting.
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
• Exploring new ideas for Open House T-Shirts: Looking for a more uniform design.
• Portico/Sorority Magazine: Oklahoma State has a magazine with all sororities at the end of October to every Freshman
woman on campus. It has more information on Campus. The link will be sent out to you.
• Recruitment Calendar for fall – calendar will be coming out soon. Will be putting chapters who will be informally
recruiting up on the website in the fall.
• There was no Roundtable last week, so there will be one next week.
• Addition of chapters informally recruiting to Website this Fall
• Recruitment marketing plan: If you have any suggestions, please contact Sarah!
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
• Mock Trial April 5!: Alyssa is meeting with IFC tomorrow to discuss future planning. All Presidents and two members
of exec must be present.
• SCC New Members: E-mails will be out by the end of this week, get excited!
• Police Appreciation Week Survey: Will be sent out soon, please forward to chapters.
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
• Greek Week: Registration is due by Friday at 5PM. BE SURE IT IS IN ON TIME! Speak to your presidents and make
sure they have received it.
VP FINANCE: Allison Kimball akimball@vt.edu
• Finance Update: Has paid most of bills through April. Everything regarding Recruitment is either processed or being
processed.
VP MARKETING: Ashleigh Ange aange@vt.edu
• Newsletter: Thank you for all input! It has turned out very well.
• Logo: In the process of designing a new Go Greek logo that is more so Virginia Tech oriented. Will be brought to the
meeting after it is finished, but it is in the works!
• Website: Please keep sending in pictures and such that you would like on the website.
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
• 365 Event Dates: Please check your dates, and if you have a major conflict please contact Liz. Other then that though
the dates are set.
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
• Rho Gamma Interviews Over: We interviewed ninty girls, and we have finished with 64 women.
• Socials and Workshops beginning in April: Will begin in about two weeks, and we will have arts and crafts on the
Drillfield – so get excited!
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
• Study Hours Update: A sheet is passed around, Alpha Delta Pi is number one, Alpha Phi and Delta Gamma following.
• Greet Tutoring Open!: On the Scholarship Page on the website. Please direct your sisters to this part of the website.
• Course Request: Is going on right now, please be reminding your academic chairs!
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
• Relay for Life: Remember to promote this to your chapters! There is only sixteen days left to sign up. You can still be
signing up with Panhellenic if you would like!
• Big Event: Please sign up! If you need help organizing it within your chapter, please contact Lauren. There are ten
members per team, but you can have as many teams as you want! There will be a Panhellenic Team if you would like
to do it with Lauren!
• The Big Build was cancelled to due logistical problems, but hopefullyw ill be back next year.
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
• Sister Sororities and Incentives: Please be meeting with your sister sororities! If you have an update of something you
have done with your sister sorority, you will get a prize!
• IFC after this meeting – no meting last week
• No update from NPHC – no meeting this week – Thank you if you went to the Step Show last Friday!
• UCFS has not met
• Calendar Items: If you have any updates for the Greek Calendar, please let Kaila know!
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
• New Member Education Banquet: Tuesday May 4, in Squire Commonwealth. Thank you for all of your help!
• T-shirts: The proof will be shown to Junior Panhellenic tonight.
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
• Checklist System: Sue will be implementing a checklist system for the Delegates beginning this week. She feels as
though there is sometimes and overwhelming amount of information given at Council meetings each week, and to help
the delegates decipher what needs to be relayed to chapter women and such, Sue will send out a checklist each week of
necessary measures delegates must take to keep up with Panhellenic Events.
• Bylaw Interrogation
1. How many women from one chapter can serve on the Executive Panhellenic Council? Three
2. What executive member serves on the Programming, Administrative, and Recruitment Team? President
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
• Greek Awards: The packets are due April 5th at 5PM. The Rho Lambda Panhellenic Award DOES NOT have to be a
President.
• SOGE: On average, the score has gone up approximately 22 points. They are available for review in the Greek Office.
• Delta Zeta: The report I sent to delegates can be given out to the entire chapter. These women have been given the
status of alumnae, and can wear their letters. Their charter has been revoked, but they are still Delta Zeta women. The
women will live in Oak Lane until the end of the year, and next year it will be general student housing, not a Greek
chapter house. For all intensive purposes, Delta Zeta, our first sorority chapter at Virginia Tech, no longer exists. Just
because you are a sorority, this does not mean you will not be treated the same as IFC. The rules apply to you. This is
not an isolated incident; they have been having problems with risk-management since 2006. Not all 100 women are
responsible for this incident, so please do not talk bad about them, and respect them. Please taking this as a learning
opportunity for the chapter that you are in, and are not putting yourself in a potentially similar situation. The new
chapter women have been released, and were never initiated. These women are victims of circumstance. Pictures on
Facebook do not get you in trouble, conduct in pictures get you in trouble. Don’t do stupid things, don’t take pictures
doing stupid things. There were no pictures in this incident. Delta Zeta’s national organization had to tell us of the
drinking incident on Bid Day. It is common knowledge you cannot drink during the Recruitment Process, and cannot
drink in Oak Lane Housing. There is a current committee underway looking at the current sorority situation, not every
chapter is a part of this community. There are three exec members, three delegates, and two alumnae, as well as Adam.
The committee will look at the numbers and organization of recruitment, and will be presented to the Panhellenic
Council for voting. Are there any questions – you are Adam’s biggest advocate.
• Delta Delta Delta inquired as to how to speak with chapters about this current situation. If your chapter has many
questions, Adam can come speak to your chapter, but forwarding the e-mail Adam sent earlier this week should be
enough information given.
• Alpha Delta Pi has inquired as to if the newest members name’s will be listed for future Recruitment Processes.
• Sigma Kappa inquired as to how party sizes will change for the Recruitment Process. It will be huge. Adam doesn’t
know at this time.
• Delta Delta Delta asked if Delta Zeta would be able to come back onto this chapter. Yes, after two years.
• Chi Omega has asked if the women living in the house next year must hold their contract. No, they can break their
contract or transfer it to on-campus housing.
• Adam thinks it will possibly be transfer housing.
OLD BUSINESS
NEW BUSINESS
Recruitment Rules:
President Meaghan Gough asked if there are any proposed changes to the recruitment rules.
President Gough announced she would entertain a motion to accept all formatting and dates changes. This will not include date
changes regarding Rho Gamma silence.
Chi Omega motioned to accept.
Kappa Delta seconded the motion.
All in favor was asked. No delegates opposed.
The motion passed.
Page 4 General Recruitment Information – The registration fee is $75 with a $10 late charge added for registration after
December 1, 2010. – The change was made from $65 to $75.
President Gough announced she would entertain a motion to accept changes to the General Recruitment Information.
Alpha Phi motioned to accept.
Zeta Tau Alpha seconded the motion.
All in favor was asked. No delegates opposed.
The motion passed.
Page 4 Section 1B Conversation – Bid Promising, defined as any phrase/conversation or action that implies to a Potential New
Member that they are guaranteed a bid from a particular chapter, is strictly forbidden, during all formal recruitment. Chapter
members are able to express personal interest in a Potential New Member, but cannot speak on behalf of the chapter. – The
addition of DURING ALL FORMAL RECURITMENT was made.
President Gough announced she would entertain a motion to accept changes to Section 1 Part B.
Chi Omega motioned to accept.
Kappa Delta seconded the motion.
All in favor was asked. No delegates opposed.
The motion passed.
Page 4 Section 2A Disaffiliation – At 8:00am on November 15, 2010 all Recruitment Counselors and the Panhellenic executive
members enter into a period of disaffiliation. This period will end the day following Panhellenic Bid Day at 8:00am. – The date
November 2, 2009 was changed to November 15, 2010.
President Gough announced she would entertain a motion to accept changes to Section 2 Part A.
Alpha Chi Omega motioned to accept.
Alpha Delta Pi seconded the motion.
All in favor was asked. No delegates opposed.
The motion passed.
Page 4 Section 2C Disaffiliation – In addition, displays of affiliation on cars, electronic profiles, Facebook, myspace, twitter,
other online networks, or email addresses are not allowed. – The addition of twitter was made.
President Gough announced she would entertain a motion to accept changes to Section 2 Part C.
Alpha Delta Pi motioned to accept.
Pi Beta Phi seconded the motion.
All in favor was asked. No delegates opposed.
The motion passed.
Page 5 Section 3A – Strict Silence. Sorority women are not allowed to have lengthy conversations with Potential New Members
at any time during the silence period. This includes but is not limited to: visiting, entertaining, telephoning, instant messaging,
tweeting, facebooking (messages, pokes, requesting friends, accepting friends, wall posts, etc.) myspace messaging, emailing, or
communicating through any online directory women going through formal recruitment. – The addition of tweeting was made.
President Gough announced she would entertain a motion to accept changes to Section 3 Part A.
Sigma Kappa motioned to accept.
Alpha Delta Pi seconded the motion.
All in favor was asked. No delegates opposed.
The motion passed.
Page 6 Section 8C Clothing – Chapters are not allowed to require members to purchase specific items from specific stores.
Example: They are allowed to be told to wear a black dress. However, you are not allowed to say that you need to wear dress
style 1234 from store A. This applies to all rounds of recruitment. The change was made from this applying to philanthropy
sisterhood and preference night to all rounds of recruitment.
President Gough announced she would entertain a motion to accept changes to Section 8 Part C.
Chi Omega motioned to accept.
Pi Beta Phi seconded the motion.
All in favor was asked. No delegates opposed.
Alpha Phi abstained the motion.
The motion passed.
8. Page 6 Section 5C Fire Safety – The addition of No decorations may interfere with the functionality of the fire safety
equipment. This includes, but is not limited to, blocking or covering exits, fire safety equipment, and the sprinkler system
was made.
President Gough announced she would entertain a motion to accept changes to Section 5 Part C.
Alpha Delta Pi motioned to accept.
Zeta Tau Alpha seconded the motion.
All in favor was asked. No delegates opposed.
The motion passed.
Page 6 Section 11B Recruitment Marketing – This includes but is not limited to, T-shirts, social networks, and ads in the
Collegiate Times. – Social networks were added for further clarification.
President Gough announced she would entertain a motion to accept changes to Section 11 Part B.
Alpha Chi Omega motioned to accept.
Delta Delta Delta seconded the motion.
All in favor was asked. No delegates opposed.
The motion passed.
Page 7 Section 15A Round Guidelines – At least 50% of the surface are of each wall, the floor, and the ceiling must be clearly
visible and unobstructed at all times. – The addition of “each wall, the floor, and the” were added.
Delta Delta Delta would like to know why this is not under Fire Safety. Her National Headquarters inquired as to why this rule is
being put in place. – It is a No Frills Policy, in conjunction with Fire Safety.
President Gough announced she would entertain a motion to accept changes.
Zeta Tau Alpha motioned tot accept.
Alpha Delta Pi seconded he motion.
All in favor was asked. Eleven delegates accepted the motion. Delta Gamma opposed.
The motion passed.
Page 8 Section 15B Round Guidelines. Open House Round – The Budget was changed from $375 to $300.
Vice President of Recruitment, Sarah Ermlich made note the average budget cost for Open House Round this past year was $175.
President Gough announced she would entertain a motion to accept changes Section 15 Part B.
Kappa Kappa Gamma motioned to accept.
Zeta Tau Alpha seconded the motion.
All in favor was asked. No delegates opposed.
The motion passed.
Page 8 Section 15B Round Guidelines, Philanthropy Round – Presentation ma be no longer than 6 minutes, 3 minutes of which
must be about the Chapter’s Philanthropy while the remaining 3 minutes may be on involvement in other sorority’s
Philanthropies. In order to promote an attitude of Panhellenic unity, only philanthropies of women’s fraternities may be
shown. No men may be present in the Philanthropy presentation. – The change was made from organization’s Philanthropies
to sorority’s Philanthropies. The addition of In order to promote an attitude of Panhellenic unity, only philanthropies of women’s
fraternities may be shown. No men may be present in the Philanthropy presentation was added.
Voting to put pictures of men only voting in your philanthropies, OR no men at all.
President Gough announced she would entertain a motion to accept changes to Section 15 Part B.
Sigma Kappa motions to accept.
Pi Beta seconded the motion.
All in favor were asked. Alpha Gamma Delta accepts. Nine delegates opposed.
Delta Gamma and Alpha Delta Gamma abstained.
The motion was not passed.
Revised motion: only women’s philanthropies will be permitted. Men may be in pictures, if participating in a women’s
philanthropic event.
Kappa Kappa Gamma inquired as to if men’s letters would be permitted in the pictures. Yes.
Delta Delta Delta inquired as to if community service projects such as Big Event, the Big Build, Relay for Life etc. would be
included as a woman’s philanthropic event. Yes
President Gough announced she would entertain a motion to accept changes to Section 15 Part B, revised.
Sigma Kappa motioned to accept.
Zeta Tau Alpha seconded the motion.
All in favor were asked. Seven delegates accept. Alpha Phi, Delta Delta Delta, and Delta Gamma opposed.
Chi Omega and Kappa Kappa Gamma abstained.
The motion is passed.
Page 9 Section 15B Round Guidelines, Sisterhood Round – The budget will be changed from $600 to $450.
Vice President of Recruitment, Sarah Ermlich makes the point that the average amount spent this past year on Sisterhood Round
was $414.
President Gough announced she would entertain a motion to accept changes to Section 15 Part B.
Alpha Chi Omega motioned to accept.
Chi Omega seconded the motion.
All in favor were asked. Eleven delegates accept. Delta Gamma opposed.
The motion passed.
Page 9 Section 15B Round Guidelines, Sisterhood Round – No themed decorations may be present in the residential section
of the house was added to the rules and regulations for Sisterhood Round.
Sigma Kappa inquired as to if the back rooms will be specified as residential living. No.
Assistant Director of Fraternity and Sorority Life, Adam Cantley, would like the amendment to state “hallways and residential
rooms only.” Vice President of Recruitment, Sarah Ermlich agrees.
Pi Beta Phi inquired if themed decorations include pictures. Yes.
Zeta asked if the Foyer is included in the residential area? No.
Alpha Delta Pi speaks in favor of the motion. The chapter has discussed this proposition with Advisors and this will cut down on
budget costs, as well as cut down on work. – it will be very beneficial
President Gough announced she would entertain a motion to accept changes to Section 15 Part B. The wording will be revised
“hallways and residential rooms only.”
Alpha Phi motioned to accept.
Alpha Delta Pi seconded the motion.
All in favor were asked. Eight delegates accept. Delta Gamma, Alpha Chi Omega, and Pi Beta Phi opposed.
The motion passed.
Page 9. Section 15B – Round Guidelines, Preference Round – Only water may be served was added to the rules and regulations
for Preference Round.
President Gough announced she would entertain a motion to accept changes to Section 15 Part B.
Delta Gamma motioned to accept.
Zeta Tau Alpha seconded the motion.
All in favor were asked. Nine delegates accept. Alpha Chi Omega, Sigma Kappa, and Chi Omega oppose.
The motion passed.
Any other questions or concerns:
Alpha Delta Pi inquired as to the glasses used on Preference Round – They can be whatever you want.
Chi Omega asked if she could notify changes made to chapter women – Yes.
DELEGATE REPORTS
Alpha Phi had their girls initiated last Saturday.
Kappa Delta had girls initiated last Saturday.
Chi Omega got unity letters this past week.
Delta Delta Delta had initiation last week.
Sigma Kappa has initiation on Saturday.
Pi Beta Phi has initiation on Saturday. March 30th – please come to event.
Alpha Delta Pi is preparing for Gold Rush, would like to congratulate Alpha Chi Omega for winning Egyptian Expedition, and
Black Diamond Ball (Formals) coming up. Last week made flower pots for the Ronald McDonald House.
Zeta Tau Alpha had girls initiated last Sunday.
Alpha Chi Omega girls are being initiated right now.
Alpha Gamma Delta has sisterhood retreat last Saturday – Zoo in Roanoke.
Kappa Kappa Gamma – had initiation last Saturday.
Delta Gamma has initiation right now and Formals this Friday and Easter Egg Hunt this Saturday.
ADJOURNMENT
The meeting was adjourned at 8:37PM.
Meeting Minutes March 3, 2010
Panhellenic Council, Virginia Polytechnic Institute and State University
Agenda
March 3, 2010
Speaker:
Call to Order: 7:02PM
PANHELLENIC CREED The Panhellenic Creed was recited.
ROLL CALL
• Alpha Chi Omega – Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi - Present
• Chi Omega - Present
• Delta Delta Delta - Present
• Delta Gamma - Present
• Delta Zeta - Present
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi - Present
• Sigma Kappa - Present
• Zeta Tau Alpha - Present
PRESIDENT: Meg Gough mgough@vt.edu
-Let your presidents know that the President’s Gala is going to be on April 15th 2010 at the Inn (cocktail attire and is at 6:00pm)
-We are voting on the budget today, which is New Business.
-Recruitment rules will be reviewed and voted on the week we come back from Spring Break so please be talking to your VP of
Recruitment and Advisors.
-Corey Smith is March 16th!
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
-Open House Shirts: we are currently reassessing what to do about them
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
-Mock Trial is April 5th and the tentative time is 7pm!
-Being Smart on SB Part 3: No need to pre-tan, tanning beds are as deadly as arsenic, drink plenty of water, keep track of
personal belongings, and let your family know where you are.
-Thank you for applying for Student Conduct! There are 49 applicants, and if you applied you will be hearing back from me over
Spring Break.
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
-Greek Week: Presidents will be getting a save the date reminder, the application is coming out March 15th, and will be due on
March 29th at 5:00PM.
-PHC Women: celebrate being wonderful women!
VP FINANCE: Allison Kimball akimball@vt.edu
-Thank You Regarding Panhellenic Dues
-Overview of Balances, PHC is almost done paying all the recruitment fees
VP MARKETING: Ashleigh Ange aange@vt.edu
-Pictures , a lot of great pictures for the website have been sent in, thank you!
-Thank you for sending in the articles for the newsletter.
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
-Thank you for filling out survey!
-365 Event Dates: mostly Mondays, Tuesdays and Thursdays, your recruitment chairs need to let us know what dates you
absolutely cannot have events on. !
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
-Rho Gamma Application Review and Selection
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
-Academic Roundtable: with academic chairs went well !
-Be sure to recognize Smarties! Especially those on Deans List.
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
-Big Build: more information to come
-Relay for Life!!!: only five members for Panhellenic have signed up, please sign up ASAP!
-Roundtable tonight, March 3rd at 9PM at Delta Gamma House, Philanthropy chairs will be there, and will be ined $25 if not
there.
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
-Flyers for Overton Step Show will be going out on March 19th. Please hang them up in your chapter houses.
-Publication of iCal Online: Calendar updated with NPHC will meet with UCFS this week.
-March Philanthropies for PHC: Kaila only has Kappa Delta doing a philanthropy in March. If other changes need to be made,
please contact her.
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
-Pledge Mom Banquet: Tentative date is May 4th at 8:00pm.
-Recruitment 2010 T-Shirts: on the way soon
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
-Study up for when we return – Have a great SB!
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
-Award packets went out and are due April 5th. There are awards such as the Greek man and Greek woman of the year, which are
not not just chapter awards but also individual awards, please keep this in mind
-OJE’s almost all back in
OLD BUSINESS:
• IFC: tomorrow the Theta Zi President told us there will be a mock DUI on the drillfield
• Philanthropies coming up in March
• Monday there was a New Member Event for all of the Fraternities, Officer Allen spoke.
• PIKE won Anchorsplash
• There are two fraternities moving on with the Phase Four Plan: Sigma Chi and Sig Ep.
• 285 men were recruited for Spring 2010 Recruitment
• NPHC: Overton Step Show! March 19th at 7:30 pm.
• Pi Beta Sigma is planning to have a collaboration week in the fall, details coming soon (IFC and PHC joined events)
• Sigma week will be the week of the 16th in April, more details to follow
• Next NPHC meeting is the Tuesday after Spring Break
NEW BUSINESS\
President Meaghan Gough asked if there are any proposed changes to the Budget Plan.
President Gough she would entertain a motion to accept all formatting and date changes.
Zeta Tau Alpha seconded the motion.
All in favor were asked. Delta Delta Delta opposed the motion.
The motion passed.
DELEGATE REPORTS
Alpha Chi Omega had their sisterhood event and the girls went to Roanoke for their new girl retreat,. They also just found out
who their Littles are.
Alpha Delta Pi Initiation is about to begin. They are sending letters over to Afghanistan. They went to the District Leadership
Convention, which is a private meeting with the National President.
Alpha Gamma Delta had their new members sleepover on Saturday. March 19th they are signed on to work with the Alcohol
Abuse Prevention Center.
Alpha Phi got their Bigs on Saturday. Initiation is the week we get back from Spring Break. They are going with Sig Ep to read
to Elementary Schools.
Chi Omega Date Party is tonight, and they got Littles on Saturday.
Delta Delta Delta sent soldier letters to Afghanistan, and letters to families and friends for St. Jude.
Delta Gamma big sis rev was last week. Over the weekend they had an officer conference in Richmond, who was impressed with
our Panhellenic.
Kappa Delta new members got bigs on Friday. Initiation begins March 20th. The 5k Shamrock Event is on the 27th of March.
Kappa Kappa Gamma is hosting Kelly James, a musician traveling to play at sororities and fraternities. Initiation is the week we
get back.
Pi Beta Phi big sis rev was last week, March 30th Lily Pulitzer trunk show is from 7-9PM.
Sigma Kappa retreat was in Ashville NC last week and they got to go snow tubing, They got Littles last week, and are excited for
Egyptian Expedition.
Zeta Tau Alpha just got their Littles.
ADJOURNMENT
The meeting was adjourned at 8:15PM.
Meeting Minutes February 24, 2010
Panhellenic Council, Virginia Polytechnic Institute and State University
Agenda
February 24, 2010
Speaker:
Call to Order: 7:01PM
PANHELLENIC CREED
ROLL CALL
• Alpha Chi Omega - Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi - Present
• Chi Omega - Present
• Delta Delta Delta - Present
• Delta Gamma - Present
• Delta Zeta - Present
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi - Present
• Sigma Kappa – Present
• Zeta Tau Alpha - Present
PRESIDENT: Meg Gough mgough@vt.edu
• Introduction of Dates
• Reminder – Please come join us for dinner at 6PM every Wednesday before Council!
• Recruitment Rules: We are going over this and the Budget tonight. We will propose the changes and then you will have
two weeks to go back and speak with advisors and your chapter. For Recruitment Rules 7 of the 13 chapters must vote
yes for it to pass. You may also propose new changes to these Rules, which normally come from your Recruitment
Chairs.
• 3.2 for 32 Walk/Run: Meg sits on a committee representing Panhellenic for April 16th. Registration is now open, and
the link will be e-mailed to you. Please send this out to your chapters; we are sponsors of the event. The route begins in
front of Owens and actually runs through Lane Stadium, and finishes on the Drillfield. The first 1,000 sign-ups get free
T-shirts. Also, talk to Meg about you would like to volunteer!
• Collegiate Times: Disregard.
• Panhellenic Princess: Delta Gamma gives the award to Alpha Chi Omega for winning Anchor Splash.
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
• Recruitment Rules: Just make sure you are talking with everyone you need to about these changes!
• Dates for 365 Events will be set very soon, if you have any suggestions please let Sarah know!
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
• Applications for Student Conduct: They are due this Friday by 5PM to the Student Conduct Office.
• Mock Trial Planning: Today a room was booked and a date was set. April 5 is the date, Squires Colonial Room 6PM-
9PM. It will most likely begin at 7PM. Can be a speaker for New Girls, and please highly recommend for the girls to
go. Will show the New Girls they are held accountable in a Sorority.
• Spring Break Safety Part 2: Synopsis of last week. Always travel in groups. Don’t use a fake ID (could result in loss of
drivers license, fines, community service, or jail time). If you are under 21, don’t drink. If you are over 21, drink
responsibly. Carry identification cards with you.
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
• Greek Week: April 19-26. The 26th is Greek Awards. The first committee meeting is tomorrow night.
• PHC Faculty Members: Next month is Women’s Month. If you know of a woman faculty member who is Greek
Affiliated, please send to Bri.
VP FINANCE: Allison Kimball akimball@vt.edu
• Budget Proposal: Will be explained after Recruitment Rules.
VP MARKETING: Ashleigh Ange aange@vt.edu
• Newsletter Items: Ashleigh has received three items from exec, and two from the delegates. Please continue to send in
items. They are due Monday, March 1st.Also please send pictures with articles.
• Corey Smith Concert – March 16: Co-sponsored with IFC and VTU. Our logo has been submitted to go with all
marketing information. There will be a blurb in the Newsletter about this.
• Pictures: Needs pictures for the website. Pictures from philanthropies, of New Member activities, upcoming events,
Relay for Life from previous years (specifically entertainment), and Greek Week.
• Calendar: There is a calendar on the website, and only one event is currently on it. If you would like events on this
calendar, please send to Ashleigh.
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
• Thank you for filling out Survey for 364 Events.
• Will be back 03.03.2010.
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
• Please remind your girls applications are due next Monday at 5PM in the Greek Office.
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
• Post Secret Project: Abby went to her first Women’s Center Meeting last Monday. This project will give each chapter a
make-shift post secret box. You send in anonymous notes and are posted on this website. We are encouraging women
to submit silly and serious secrets, and allow women to get information off their chest.
• Greek Tutoring Survey: It is very obvious this survey has not been sent out to all chapters, only six are participating
right now. Please send this out over your listserv right away. We should also be serving on this system, we are leaders
in the Greek Community.
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
• Big Build: You should have received a blurb about the Big Build at Virginia Tech. Please send this out over your
listservs. Are building a house between Wallace and Litton Reeves. When completed, the house will be sent to a family
who can’t afford a home on their own, and will be shipped away! They are two hour time-slots beginning March 1st.
You sign up through VT Engage, and can count as service hours.
• Relay for Life: If you said you wanted to be on our team, please go on the Relay for Life Website and our team name is
Panhellenic Council, the maximum will be increased to twenty so we can all participate!
• Philanthropy Roundtable is next Wednesday at 9:00PM the Delta Gamma House. If your chapter misses a Round
Table, please be sure you send a replacement, or you will be fined by Panhellenic.
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
• Went to Kaila’s first NPHC Meeting last night, and there is a Step Show on March 19th. It is seven dollars for Greek
men and women, and the money supports their Council, as well as two $500.00 Scholarships. Flyers will be sent out by
the end of this week.
• Kaila has been updating the Calendar for all Councils, and it will be published using iCal online, and will keep
everyone up to date of events.
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
• Junior Panhellenic: The first meeting is tonight!
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
• Bylaw Interrogation:
1. What does the Vice President of Marketing serve as during the Recruitment Process?: Head of House (Zeta Tau
Alpha)
2. All Payments due to the Virginia Tech Panhellenic Association shall be made payable to who? Treasurer of
Virginia Tech (Sigma Kappa)
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
• Homecoming Candidate Information: If your organization is on any University Sanction, you cannot sponsor a
candidate. If you receive a sanction while she is running, she may lose her candidacy. If you have a sanction, your
Panhellenic Woman must find another organization to sponsor her. You must have a representative go to an
informational meeting to have a candidate.
• March 1st is also International Badge Day. All Panhellenic women are encouraged to dress to pin. Please encourage you
women to dress to pin on Monday!
NPHC liaison, Josh is the Vice President of his Fraternity and has no report today. Would like to have a Greek Mixer with the
Councils, and work with Kaila about this. Phi Beta Sigma has this exact same idea. Jowens11@vt.edu is his contact information.
You must wear letters to the Step Show to receive the discount.
OLD BUSINESS
NEW BUSINESS
First Presentation of the Recruitment Rules:
1.disaffiliation; pushing back silence to November 15th
2.general recruitment rules; 2C we are also adding twitter to the social networking section; more date changes;
8.clothing, applies to all nights of recruitment you cannot tell girls to wear a specific type of clothing;
10. Fire safety no decorations can interfere such as blocking exists and the sprinkler system;
11. Recruitment marketing NO profile pants or Facebook statuses; Guidelines total combined 50% of floor is now 50% of floor
and ceiling; Open House lower budget from 375 to 300 (no chapter spends all that money); Philanthropy round presentations may
be no longer then 6 minutes with remaining 3 minutes being about other sororities and ONLY women’s sororities philanthropies
can be shown not men’s with no men in the photos; only water may be served on preference round is the last major change;
voting will occur the Wednesday after Spring Break; bring recruitment chairs to the meeting. The ‘No Frills’ policy moving
towards recruitment based off of conversations and not focusing on decorations or food.
First Presentation of the 2010-2011 Budget:
Budget e-mail sent out, we have a revenue account for infractions, recruitment and a budget board account with money we apply
for each year with programming; in budget account 500,500 & 46,000 in revenue. Based off of what each position spent last year
this years budgets were switched around going to spend about 94,000. This is tentative.
DELEGATE REPORTS
• Sigma Kappa Big-Little Reveal is going on tonight.
• Alpha Chi Omega won Anchorsplash, and took a self-defense course at the house.
• Alpha Delta Phi, came in first in the Anchorsplash dance.
• Alpha Gamma Delta had a board game night.
• Pi Beta Phi is having clue week and big sis reveal.
• Delta Zeta is having Rose Buddies next week and this weekend volunteering at the Special Olympics.
• Kappa Delta has big sis rev and date party on Friday, March 27th is annual 5 KD.
• Delta Gamma is having big sis rev tonight.
• Zeta Tau Alpha has big sis rev and date party this weekend.
• Alpha Phi has clue week, A Phiesta and big sis rev this weekend.
• Delta Delta Delta had crush party, and big sis rev last weekend. This weekend they are having sincerely yours letter
writing campaign for St. Jude.
• Chi Omega had a new girl sleepover and is having big sis rev this weekend.
ADJOURNMENT
The meeting was adjourned at 8:12PM
Meeting Minutes February 17, 2010
Panhellenic Council, Virginia Polytechnic Institute and State University
Agenda
February 17, 2010
Speaker:
Call to Order: 7:02PM
PANHELLENIC CREED
ROLL CALL
• Alpha Chi Omega - Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi - Present
• Chi Omega - Present
• Delta Delta Delta - Present
• Delta Gamma - Present
• Delta Zeta - Absent
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi - Present
• Sigma Kappa - Present
• Zeta Tau Alpha - Present
PRESIDENT: Meg Gough mgough@vt.edu
• Brian Steele: Update from IFC. The first Newsletter is complete, and will be sent out soon. It will include chapter
accomplishments. If you have any input, please let Brian know. Bid acceptances are due tonight. If you ever have
questions or concerns regarding IFC, please contact Brian.
• AFLV Update: We all went to St. Louis for our conference. VT Panhellenic won seven of eight applied awards. We are
very proud, and are proud of you as well. We were also candidates for Panhellenic Council of the Year. Meaghan went
to many workshops regarding leaderships, and learned how to approach different situations. She was able to speak with
many Panhellenic Presidents and speakers.
• Introduction of “dates”.
• Panhellenic Princess: Zeta Tau Alpha gives the award to Delta Gamma, for doing an excellent job with Anchor Splash
this week.
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
• Recruitment Rules Review: Begins this evening. Recruitment Chairs have been asked to bring suggestions. Voting will
take place in two weeks. Please talk to Recruitment Chairs and Presidents regarding this process.
• AFLV Update: Sarah learned a lot from schools whose Recruitment process are very different from ours, but very well
accomplished.
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
• Student Conduct Committee Applications: Applications are still out, and please encourage your women to apply. They
will be due next Friday, and applications will be resent early next week.
• Mock Trial: Process is slow, Alyssa will have a further update soon.
• AFLV Risk Management: Speakers spoke primarily to fraternities, but “foreseeablity” is an important aspect that
applies to all chapters. Always be thinking of how your choices will end negatively, and prevent it.
• Spring Break Safety: There is only three weeks until Spring Break. Information is being passed around, and please read
this to chapters. VT Policies still apply while not at Virginia Tech. Keep the six criteria for an organizational event in
mind.
• Organizational Event Policy is passed around.
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
• Greek Week Committee: Last night Bri met with officers and created the Greek Week Executive Board, and those
applicants were contacted today. Contact information will be sent out soon.
• Greek Week is April 19-26 and the awards will be April 26th.
• AFLV: Bri attended a mixture of programs, and got idea from speakers to bring to campus. Bri is also is hoping to
reach to a larger community at Virginia Tech.
VP FINANCE: Allison Kimball akimball@vt.edu
• Dues Reminder: Reminders have been sent out this week. If you roster has changed since bid day, delegates need to let
Allison know.
• Reimbursement Process: Receipts must be taped to a piece of paper.
• Budget Presentation: Will be presented next Sunday to officers, and voted on next Panhellenic Council Meeting.
• AFLV: When you are making your budget, it is a good idea to make a list of what you want to do, what you don’t want
to do, and what you will actually do day to day.
VP MARKETING: Ashleigh Ange aange@vt.edu
• Newsletter Articles: No one has sent an article to Ashleigh. Please send in articles. Speakers, retreats, Anchor Splash,
or any such thing is acceptable. Articles will be due by March 1st. An example will be sent out over the listserv, and
you can also see the entire past year of Newsletters on the PHC website. Short articles are best! This is sent out to the
entire Greek Community, and is a great PR tool.
• Sponsorship of Corey Smith Concert: Panhellenic will be Co-Sponsoring this concert on the 16th of March. VTU and
IFC will also be sponsoring the event. We will basically just be putting our name on the concert.
• Social Network Sites: Facebook, Twitter etc. can be good or bad, depending on how you use them. You can spread the
word about Recruitment and Philanthropy Events, but it can also be used to post inappropriate pictures. This could
include pictures that don’t include alcohol as well. Important for not only now, but also for future job opportunities.
• Marketing Outside Key Demographics: We can improve our campus image by reaching outside our key demographics.
We should branch out from the stereotypical sorority Recruitee. – Speak to people in their language. Follow through on
what you say regarding your chapter.
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
• Survey: Membership Recruitment has been sent out, and not many chapters have responded. Please respond promptly.
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
• Please remind your chapter Rho Gamma applications need to be thought ahead of, and you also need a Resume and
have the five essay questions. Please have these in as soon as possible.
• Interactive Recruitment Workshops: Please pay attention! Your best Recruiters are the best Rho Gammas. Please do
not discourage girls not to apply.
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
• Study Hours Competition: Please keep filling out survey and remind your chapter women!
• Greek Tutoring System: Information will be sent out tonight. Please encourage girls to sign up! It is a great leadership
opportunity and excellent resume-builder. We will have information on website.
• Stress Reduction Tips: Went through an outline of tips for reduction of stress.
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
• Philanthropy Roundtable: The date is set at March 3rd at 9:00PM in the Delta Gamma House. Information has been sent
out to internal chairs.
• Jr. Panhellenic will be deciding on participating in the Relay Team this week. Information will be sent out soon.
• Philanthropy Involvement: Many ideas on how to get others involved in the philanthropies, and how to raise more
money. More information will be discussed at Roundtable.
• Time Management: When sending an e-mail, it is important to CC the President or Advisor so that that chapter woman
is held responsible. Commit time to yourself and your agenda. If you don’t make time for yourself, you won’t perform
your best in other areas of your life. Bring your class work with you, and work during the day for school. There is a lot
of information as well on delegation, and can be sent out later.
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
• IFC Meeting: There was a speaker last week discussing a research project about why and how people drink alcohol.
Fraternities are contemplating participating, and the entire project is confidential. They may attend fraternity functions,
so be sure to be on your best behavior. Brain Steele stated all information is disclosed. NPC members cannot give
information regarding their Greek experience without approval from chapter advisors and executive councils. Reminder
that you cannot co-sponsor an off-campus alcoholic event.
• UCFS/NPHC Meeting Scheduling: Kaila missed the first UCFS meeting, which was last week. It occurred while we
were in St. Louis. The agenda was primarily an overview of the coming year.
• Greek Unity: Kaila’s position is the liaison between all Greek councils. There are many different ways to collaborate
between all organizations. PHC and IFC should approach other councils, and make them feel welcome. Kaila is
considering an All-Greek Formal. She is also considering a Retreat including all four councils.
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
• New Member Educator Roundtable: Tonight is the first Roundtable.
• JPHC Meeting: After tonight, we will have all JPHC contacts, and women will meet soon.
• February 23rd at 7PM at the GLC is an auction, and will count as a new member speaker.
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
• Bylaw Interrogation:
1. What is the fine fore paying PHC dues late? Chi Omega receives the correct answer with $75.00
2. Whose Executive Position is that is responsible for coordinating the Panhellenic Council in the Student Activities
Organizational Showcase? Kappa Kappa Gamma receives the correct answer with Vice President of Recruitment.
• Panhellenic Defined: Susan is beginning to understand the Panhellenic body as a whole, and appreciate the unique
chapters that comprise this community.
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
• Update: Chapter annual reports are currently being evaluated, and will be returned soon. Last year, there were four
chapters who scored high enough to be in the Academy of Excellence.
• Adam is very tired of receiving pictures e-mailed to him. A lot of the pictures have no policy violation. If you can’t
give your name to the office, that is lame. Before you send in pictures, please look at your own. If you have concerns,
please come and speak with Adam. There are some circumstances it is acceptable to be accountable. You are only
making this community more competitive and nasty; so unless you have a legitimate concern, please do not waste
Adam’s time.
• Scholarship Application is out, and please sent out to chapter women. It is for Juniors and Seniors, and is $1500.00.
You can be from any area specifically, or in a certain chapter.
• AFLV Update: Adam can successfully evade any woman who tries to take a picture of him while sleeping. Adam has
excellent crisis and risk management skills.
OLD BUSINESS
NEW BUSINESS
DELEGATE REPORTS
Alpha Chi Omega is excited for their MVP Program tomorrow. Crush party is this weekend.
Pi Beta Phi has been celebrating Mardi Gras.
Delta Delta Delta is preparing for Anchor Splash.
Alpha Gamma Delta is participating in anchor splash.
Delta Gamma has their talent show tomorrow night at 7PM. Thank you to everyone for particpating.
Sigma Kappa has their retreat next Friday and has Big/Little Reveal a week from tonight.
Alpha Delta Pi had their retreat last Saturday and received Littles. Their Date Party is Saturday. They are very excited for Anchor
Splash tomorrow night.
Kappa Kappa Gamma is preparing for Anchor Splash.
Alpha Phi had their retreat last Friday and receive Littles next Saturday.
Zeta Tau Alpha has a sleepover this Friday.
Kappa Delta had their retreat last Friday and receive Littles a week from Saturday.
Chi Omega has their retreat Saturday and receive Littles March 27th. SAA is pushing to create chapter groups to reach out to
alumni.
Please keep bringing chapter women to meetings!
ADJOURNMENT
Meeting is adjourned at 8:10PM.
Meeting Minutes February 10, 2010
Panhellenic Council, Virginia Polytechnic Institute and State University
Agenda
February 10, 2010
Speaker:
Call to Order: 7:03PM
PANHELLENIC CREED
ROLL CALL
• Alpha Chi Omega - Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi - Present
• Chi Omega – Present
• Delta Delta Delta - Present
• Delta Gamma – Present
• Delta Zeta - Present
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi - Present
• Sigma Kappa – Present
• Zeta Tau Alpha - Present
PRESIDENT: Meg Gough mgough@vt.edu
• Begin again with introductions of delegates, and introduction of “dates” if present. Welcome to you all, and your dates.
• Delegate Rolls: Reiterate to all delegates, you ladies are the one representation of each chapter that we have contact
with to receive information from, please stay on top of e-mails and communication! Please write down information,
and make sure it gets to your chapter, and we receive your information from your chapters!
• Panhellenic Princess: Alpha Delta Pi would like to give the crown to Zeta Tau Alpha for Stand Up!Stand Out! – The
room was packed!
• FYI delegates, we are leaving tonight for St. Louis, Missouri, e-mail us if you need any information or questions! We
are really excited, and hope to bring a lot back to the organization.
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
• No Update
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
• Mock Hearing Planning: Still in the works, shooting for the last weekend of February or the first weekend of March,
please let your chapters know. We want a good representation of all chapters.
• Application for Student Conduct Committee: Please encourage all chapter women to apply! Please contact Alyssa if
you have any questions.
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
• Greek Week Application: Still out, there is an overwhelming amount of people who have applied, and hope to receive
more. Closes this Friday at 5:00PM. There is an event page on Facebook, so spread the word!
VP FINANCE: Allison Kimball akimball@vt.edu
• Panhellenic Dues Sent: Will be sent out in the next hour or two, and will be due two weeks from tomorrow. Be sure to
remind your Treasurer to get them in on time!
VP MARKETING: Ashleigh Ange aange@vt.edu
• Newsletter Items – pictures, Philanthropy stories, Reruitment experience, new pledge classes, etc.: Wants to begin the
year with a Newsletter. Asheligh needs pictures and information from all chapters! You can see Newsletters from last
semester on the PHC website. Stand Up! Stand Out! Would be a great topic for an article! Information will be sent out
after this weekend, but start e-mailing information to Ashleigh!
• Website: President E-mails: Please send Ashleigh the name and e-mail of chapter presidents.
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
• No Update
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
• Rho Gamma Applications Out: Will be out until March 1st. Please encourage sisters to apply, and delegates apply as
well! Invite sisters to on the Facebook website!
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
• Website Updated: Thanks to Ashleigh, website is updated.
• Academic Roundtable: Will hopefully be the week of March 1st.
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
• Relay for Life Teams: Thank you for responding to Lauren’s survey. Pi Beta Phi, Alpha Gamma Delta and Alpha Delta
Pi would like to apply. Teams will be finalized after Junior Panhellenic is comprised.
• Philanthropy Chairs: They have all been contacted, please make sure they fill out the survey! Will be scheduling
Philanthropy Roundtable very soon.
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
• Has not attended a meeting yet, so not much of an update.
• IFC Meeting: Will be right after this meeting, so will have an update next week.
• We will have representative from other Councils beginning next week.
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
• February 23rd at 7PM in GLC there will be an event for National Eating Disorder Week – can count for New Member
Speaker – all new members need two speakers, and one must be a mandatory speaker. Some Pi Beta Phi girls didn’t
have room for Stand Up! Stand Out!, the question arose if the speaker can still count for them. Yes. There will be fines
if do not make speaker requirements, please remind new members!
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
• By-Law INTERROGATION: There will be weekly questions asked over the By-Laws to make everyone more familiar
with them, and candy for those who win!
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
• Next semester, the by-laws will be updated, so it’s a good idea to be looking over them now, so you have an idea of
what you would like to change. Will only be doing this one time.
• Update form is due in Squires 319 this Friday, Feburary 12th. There will be a fine if this is not completed. It is a record
of your chapter information.
• Please keep your chapters on top of Panhellenic Dues. It is usually a difficult process to get checks from chapters, so be
sure to remind your chapters. Dues pay for the operating costs for the entire sorority community (Speakers, Greek
Week, etc.). There are fines if they aren’t paid in time!
• All Philanthropies Panhellenic participates in are dry events, please remember that. Adam doesn’t understand
Philanthropy events at bars, but you will be responsible for whatever happens at these events. Be mindful, and if a
chapter sponsors an event, it must be dry.
• Executive Panhellenic will be talking about the trip this next week, what they have learned, and it is your job to listen.
Can check it out at AFLV.com. Ask why it is worth YOUR money to go.
• Encouraged to bring a date next week! ALSO, please remind your Presidents to come to PHC next Wednesday, and to
dinner at 6:00PM, and more than welcome to stay for the meeting!
• Sarah would like to remind you, Recruitment rules would be presented, beginning next week. Be speaking with the
chapter and advisors if you would like something to be changed, this goes along with the By-laws as well.
• Some of you have a very specific process on how By-laws are changed, and it is a good idea to talk with your chapter.
Be sure you know the process to approve or disprove the Bylaw Procedure.
OLD BUSINESS
NEW BUSINESS
DELEGATE REPORTS
Delta Gamma will have New Girl Retreat this weekend, and Anchor Splash begins this Monday.
Alpha Delta Pi is getting ready for Anchor Splash, and trying to have their New Member Retreat this Friday.
Alpha Gamma Delta are pinning four new girls.
Kappa Delta is having New Girl Retreat this Thursday, and March 27th is their 5KD.
Kappa Kappa Kappa had composites today and are getting ready for Anchor Splash.
Alpha Chi Omega are having a party tomorrow for New Girls and are preparing for Anchor Splash.
Pi Beta Phi has a sleepover Friday and are preparing for Anchor Splash.
Zeta Tau Alpha is preparing for Anchor Splash and their New Member Retreat.
Alpha Phi is practicing for Anchor Splash and has New Member Retreat this Friday.
Delta Delta Delta is preparing for Anchor Splash and has the New Member Retreat Friday.
Sigma Kappa is preparing for Anchor Splash and is having their New Member Retreat in a couple weeks, and date party in a
couple weeks.
Chi Omega has a new girl positions applying right now and preparing for Anchor Splash.
DZ has anchor splash practice and their retreat this Friday.
Division of delegates into Recruitment, Programming, and Administration Team. – Directors that make up teams are explained in
Bylaws.
ADJOURNMENT
The meeting was adjourned at 7:37.
Meeting Minutes February 3, 2010
Panhellenic Council, Virginia Polytechnic Institute and State University
Agenda
February 3, 2010
Speaker:
Call to Order: 7:03PM
PANHELLENIC CREED
ROLL CALL
• Alpha Chi Omega - Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi - Present
• Chi Omega - Present
• Delta Delta Delta - Present
• Delta Gamma - Present
• Delta Zeta - Present
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi - Present
• Sigma Kappa - Present
• Zeta Tau Alpha - Present
PRESIDENT: Meg Gough mgough@vt.edu
-Introductions: I’m Meghan, the new PHC President. We will open every meeting with the Creed – keep it in binders! We will begin by everyone introducing yourself, what chapter you’re from, and what your position is.
-Attendance Policy: Passing around Delegate Attendance Policy – a little confusion and I want to make sure we’re on the same page. 6:00PM and on, schedule nothing because of PHC. Next semester will be at six, depending on scheduling. If you can’t make it, send someone from your chapter (a reliable person), otherwise you will be fined from Panhellenic. Delegates need to bring back this form if not here today. Feel free to contact me at any time.
-Voting of Director Positions: We will be voting today, and hopefully the old delegates informed you all. There was a delay in interviewing this past semester, and it was so late we didn’t have time during Panhellenic Council to vote, so we will do today We will vote on the slate as a whole.
-Delegate listserv: Will be creating, and if you e-mail Meaghan, she will be happy to send it out over the listserv to all the delegates – a great way to utilize each other.
-Panhellenic Princess: This is the third year we’re doing it (and is Adam’s favorite part of Panhellenic) Chi Omega had it last, so next week they will come and pick a sorority who did something significant the past week, and will be named Panhellenic Princess for the semester.
-Bringing dates to PHC meetings: This is not men! Women from your chapter can come every week, and it’s a great way to promote Panhellenic. It will help show them the ropes, and will be very helpful for Jr. Panhellenic. This is basically to get out our name more, but please limit to one girl per meeting (because this room is so small). Please bring “dates” to meetings, we’ll be sure to make them feel welcome.
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
-Recruitment Roundtable: Roundtables will be every other Wednesday at 8:30 and your Recruitment Chair should be on the listserv. Kappa Kappa Gamma is the only Sorority without a Recruitment Chair as of right now.
-Recruitment Team: We’re going to start utilizing the delegates, we want to work together as a whole. We will have three teams we want to place you on, and you will have preference on what team you are on. We will meet with the teams after meetings (It is the Administration, Programming, and Recruitment Team). Forms being passed around, please fill it out, or if your delegate isn’t here tonight, bring it to the next Council meeting. Sarah will be in charge of the Recruitment Team, but will also be working a lot with Liz regarding the 365 Events. This will help the delegates understand the Recruitment Process better.
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
-Pledge Mom Contact Information: Anne has already taken care of this. Be sure to stress to New Moms how Panhellenic want to come and talk to them
-Organizational Conduct Committee//Student Conduct Committee: Formally Greek Judicial Board. Applications are out RIGHT NOW! Please encourage others to apply. It will be sent out over e-mails soon, and when this happensplease forward along to your chapter.
-Mock Hearing possibility: We are going to do it both semester, not just in the fall now. Let your chapters know that is coming up.
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
-Greek Week Committee Applications: These applications are OUT NOW! You should have already received them, please forward to the rest of your chapter. Application will be open until next Friday at 5:00PM.
-Programming Team: What you’ll be doing is assisting with programs, running errands, decorating for Greek Awards, little things like that.
VP FINANCE: Allison Kimball
-Reimbursement Procedure: Just wants to go over with everyone. Allison doesn’t have the ability to right a check, she has to do it through the University. Allison will need the receipt, and please highlight what was bought that needs reimbursement. Tape this receipt to a piece of computer paper. You must also hand in bank statements, but you can black out what you don’t want anyone else to see. It takes ten days for reimbursement. Please keep Allison informed on big purchases in the budget.
-Panhellenic Dues: Invoices will be sent out within the next week, and they will be due two weeks after it is sent out. It depends how many women were on grade report last semester as well as who was taken through Formal Recruitment. If new members drop, you need to make note and we will recalculate dues for your chapter.
VP MARKETING: Ashleigh Ange aange@vt.edu
-Deadlines and Due Dates: A lot of Ashleigh’s job is based on people turning things in. If Ashleigh need something by a certain date, she need it at that time. She will try to understand, but it’s ridiculous if she give three weeks notice and you don’t turn it in on time.
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
-Fall Event Feedback Survey: It’s important to get feedback on the 365 Events and such, especially from new members. Forms will be coming out soon.
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
-Rho Gamma Application: They are coming out this weekend, and will be on the PHC website. The Recruitment Team will be coming around either this Sunday or next Sunday – please e-mail Meaghan what time your meeting is this week or next week for chapter. Application will be due March 1st.
-Rho Gamma Interviewing: Will begin March 15th.
-Revision of Contract: Facebook Access: There will be no Facebook this year for Rho Gammas.
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
-Chapter Scholarship contacts: Abby needs all of this information, delegates, please e-mail it to her. Please tell academic chairs about the following points for now, until Abby has contact.
-In-Major Contact Information: Encourage your chapter to group majors together and give the information to new girls.
-Empo Study Hour Competition: This begins Sunday, and is basically the same as last year. Be sure to tell the new girls about it, and send it out over listserv. Winner gets free pizza!
-Greek Tutoring System: This is really good for resume/leadership skills. The list of tutors will be on the PHC website, which is a little different from last year. Information will be sent out to scholarship chairs soon.
-GPA Table Cards will be out soon for the top five chapters.
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
-Welcome: I’m Lauren, don’t be scared.
-Contacting Philanthropy Chairs: Lauren needs the e-mail of Philanthropy chairs (internal philanthropy). From the chairs she needs information of dates and such for each chapter’s philanthropy.
-Relay for Life: We will be promoting to chapters, because the majority will be with chapters. However, we possibly are doing a PHC Team this year, please send any possible feedback to Lauren e-mail!
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
-Sister Sororities: Flyer with PHC: Kaila will be passing out flyers very soon of pairings for Panhellenic Sorority Sisters. Please plan events together! We want the whole Greek community to be very strong, and involved with each other.
-Sister Sororities: Flyer with NPHC & UCFS: Kaila is working on pairing up now.
-Brother Fraternities – This is a possibility, but not set.
-IFC, NPHC & UCFS Fun Facts: Kaila is also Apple Campus Representative, and if you need promotions and such for your events, please let her know!
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
-Stand Up! Stand Out!: It is Monday February 8th, and is hosted by Zeta Tau Alpha. It is mandatory for all new members. The speaker will be Explaining how to get the most out of Greek Life. It is at 5:30 in Whitmore 300.
-New Member Meetings: We will be trying to get together with all new members in every chapter very soon.
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
• Save E-mails: When Susan sends the minutes out every week, please same them to your desktop for future referance.
• Bylaws: Susan will be sending out the updated Bylaws this week, please print them out and look over them.
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
-Welcome: Remember this is also an opportunity for delegates to be asking questions, and becoming involved. Challenge what exec decides, this is why it’s important to get involved in Teams. This isn’t just a time to listen, that’s boring…talk!
-Organization Update Form: Just go to the third floor of Squires and make sure this is don, it must happen every time new officers elected. Virginia Tech needs the information as well, this is what the form is for.
-Be sure to go back and congratulate chapters on outstanding academic success this past semester. 3.27 is the average for Greek woman, and 3.1 is the all-women average. 11 chapters are above the all-women average. All chapters were above the all-undergraduate students. And congrats to top 5 chapters of last semester.
-Adam’s Rules for Success: These are the basic rules you need to achieve to make sure your chapter does not get in trouble with conduct issues.
1. Don’t be dumb. – You know what’s right; you know what’s wrong.
2. Don’t let your sisters be dumb.
3. Don’t let your new members be dumb. – This is the hardest rule of all. This is more than just a group of girls they hang out with, the chapters have values, standards, and there will be consequences if you break these.
4. Don’t let the men you’re with be dumb. – There are no alcoholic socials at your house. You cannot get other fraternities in Oak Lane have socials for you. If you’re attending an event with someone, they must meet your standards as well. If there are 6 members there, and exec knows about it, it’s official.
5. If people are being dumb, leave.
You do stupid things in the Spring, after doing so well in the Fall. Be smart! Be the person to say something.
Meaghan was a delegate last year. She wants more unity between exec and delegates, and wants to open more doors. Meaghan wants to start weekly dinners before PHC. Weekly dinners will be at 6:00PM, and she don’t know where at yet, but will e-mail everyone this week. And please join a team with us for Panhellenic Relay for Life – it’s a good way for us to be one together.
OLD BUSINESS
NEW BUSINESS
President Meaghan Gough opened the floor for discussion and voting on the proposed approval of Director Positions.
-We are presenting all director position in one slate.
-We are representing 10 out of 13 sororities, which means we have more representation than last year. These women are highly qualified, and have a lot of experience.
-They will do their job correctly, and it took a lot of time to chose them.
-We need a 10 out of 13 vote, and it will be a silent ballet. Please write if you approve or deny the slate.
Pi Beta Phi motioned to vote.
Delta Delta Delta seconded the motion.
The motion is passed, congratulations new directors!
DELEGATE REPORT
Now will be the time for delegate reports - any announcements or updates.
Alpha Chi Omega is spending time with new girls.
Zeta Tau Alpha is getting to know their new girls, and preparing for Stand up! Stand Out!.
Delta Delta Delta will be having a party this Friday with children they mentor at Lincoln Elementary.
Delta Gamma is preparing for Anchor splash and have planned their New Member Retreat this weekend.
Alpha Phi has their New Member Retreat this weekend, and rehearsal for Anchor Splash begins tonight.
Chi Omega is busy getting to know their new girls.
Pi Beta Phi has a potluck tonight starting at 7:30PM and of course are getting to know their new girls.
Kappa Delta has planned their New Member Retreat for this weekend, they’re going to hot yoga.
Sigma Kappa’s retreat was cancelled this past weekend, but has been rescheduled for later in the month. Sigma Kappa is also getting ready for Anchor Splash!
Kappa Kappa Gamma is getting ready for Anchor Splash and retreat is this Friday
Delta Zeta is getting to know their New Members,, and Friday is their New Member sleepover.
Alpha Delta Pi is really excited for Anchor Splash, and having their New Member Retreat this weekend
Kappa Kappa Gamma’s New Members got Bigs last Friday, and are still getting to know their new girls.
ADJOURNMENT
We will always be meeting in this room, except on a date in March, which we will let you know. We will meet every Wednesday in this room at 7:00PM.
The meeting was adjourned at 8:07PM.
Meeting Minutes December 2, 2009
Panhellenic Council, Virginia Polytechnic Institute and State University
Meeting Minutes
December 2, 2009
Speaker:
Call to Order: President Waldron called the meeting to order at 6:00pm.
PANHELLENIC CREED – The Panhellenic Creed was recited.
-Passed out the tentative philanthropy date forms; we will vote to approve these dates at next Wednesday’s meeting.
-If your philanthropy chair does not know the date for their philanthropy, put an explanation on the sheet and turn it in.This process is an attempt to avoid date conflicts.Greer will email delegates and philanthropy chairs with a due date for dropping off the form in Greek office.
-In old business we will vote on the proposed changes to the Bylaws.
-The two candidates for Vice President of Marketing will each have 5 minutes to present their experience and explain why they would be good for the job; applications were passed around to delegates should the need arise to look at them.
-10/13 chapters must vote to approve the Vice President of Marketing.
-Panhellenic Princess went to Chi Omega for hosting Cookiesand Cocoa with Chi O tonight.
VP RECRUITMENT: KC Rismillerkrismill@vt.edu
-Recruitment Roundtable tonight at 7:30 pm
-Prepping for Recruitment – hope all chapter women are excited!This is crunch time for registration, remind your women to talk to
freshman/sophomores/juniors who are interested in going through recruitment – deadline to sign up is next Thursday, December 10th
-New Junior rule will be discussed with Recruitment Chairs
VP STUDENT CONDUCT: Laura Denkolmdenko@vt.edu
-Plan for a ride, don’t drink and drive
-How much can I drink and still keep below 0.05 percent?
-For men: no more than two standard drinks in the first hour and one standard drink each hour after that
-For women: no more than one standard drink each hour
-Thank you to all the chapters who get their Open House shirts check in on time!
-Chapters who did not pay on time there is a $75 late fee attached; next week an additional $75 late fee
VP MARKETING: Kelley Ritchiekritchie@vt.edu
-Newsletter will go out this week!
DIRECTOR OF MEMBERSHIP: Stephanie Johnsonsjohn06@vt.edu
-Prepping for Recruitment – Recruitment numbers are continuing to rise!
DIRECTOR OF RECRUITMENT GUIDES: Erin Grindlayerinkg@vt.edu
-Rho Gammas have to be back by noon on January 12th
-Rho Gammas should be meeting with their groups on Reading Day
-Strict silence starts January 11th
DIRECTOR OF SCHOLARSHIP: Tiffani Lettle@vt.edu
-Panhellenic Study Hour competition closes Monday, December 7th at 1pm; winners will receive pizzas on Reading Day!
-Please email ttle@vt.edu or your scholarship chair for a tutor during Finals!It’s Free!
-Good Luck on your final projects and exams!
DIRECTOR OF COMMUNITY OUTREACH: Greer Kellygkelly07@vt.edu
-Philanthropy Dates
DIRECTOR OF PANHELLENIC RELATIONS: Kelly McCarthykmac04@vt.edu
-No report.
-Josh NPHC Liaison: this week is Alpha Week – Alpha Phi Alpha is having programs throughout the week; Phi Beta Sigma Fraternity, Inc. is having their Probate this Saturday at 9:14pm outside of Squires by the new fountain – Probate is an event to show off their new members.
DIRECTOR OF NEW MEMBER EDUCATION: Sarah Powerspowerss@vt.edu
-Junior Panhellenic meeting tonight at 8:30pm in Squires 147
-New Member Educator Roundtable tonight at 9:30pm in Squires 147 – all Pledge moms should be aware – whoever is responsible for Bid Day
2010
-New Member Social Monday, January 7th in Squires Old Dominion Ballroom – encourage new girls to attend!They must RSVP to attend.
-Cornerstone, the battered women’s shelter, is the Junior Panhellenic Philanthropy; we are responsible for the bathroom.
DIRECTOR OF ADMINISTRATION: Aislinn Smithaislinns@vt.edu
-No report.
ASSISTANT DIRECTOR OF FRATERNITY & SORORITY LIFE: Adam Cantleyadamcan@vt.edu
-SOGE due December 10th 5pm no later!
-Continue to stop by the office to ask questions and get information you need
-If you are not able to give supporting information, you should have a letter from your chapter advisor for each section.
-Don’t do the electronic version!
-Next Sunday through Wednesday Adam will be at the Association for Fraternity Advisors Conference – will be meeting with national
advisors; several national advisors have requested one on one meetings; if you have anything you want Adam to check up on, email him!
OLD BUSINESS
President Camille Waldron opened the floor for discussion and voting on the proposed changes to the Bylaws.
Kappa Delta motioned to accept.
Alpha Phi seconded the motion.
President Waldron asked all in favor.
13 chapters in favor.
No chapters opposed.
No abstentions.
Discussion on Bylaws was opened.
Article I. Extension, section (1).
President Waldron asked all in favor.
12 chapters in favor.
1 Chapter opposed.
The change was approved.
Article III. Meetings, section (4)
Alpha Phi motioned to vote.
Delta Gamma seconded the motion.
11 Chapters in favor.
No Chapters opposed.
2 Chapters abstained.
The change was approved.
Article V. Selection of Officers, section (1) part b.
Kappa Kappa Gamma motioned to vote.
Alpha Delta Pi seconded the motion.
Discussion: chapters think it is important to include judicial standing in the definition of “Good Standing”
President Waldron asked all in favor.
3 Chapters in favor.
8 Chapters opposed.
2 Chapters Abstained.
The change was not approved.
Article V. Selection of Officers, section (1) part e.
Alpha Phi motioned to vote.
Sigma Kappa seconded the motion.
President Waldron asked all in favor.
13 Chapters in favor.
No Chapters opposed.
No Chapters abstained.
The change was approved.
Article V. Selection of Officers, section (5) part f.
Delta Delta Delta motioned to vote.
Delta Gamma seconded the motion.
Discussion: after officers are appointed the delegates would vote the entire group of appointed officers by secret ballot; this would take affect for Director positions this semester.
President Waldron asked all in favor.
12 Chapters in favor.
1 Chapter opposed.
The change was approved.
Article VI. Officer Duties, section (1) part k.
Kappa Delta motioned to vote.
Delta Delta Delta seconded the motion.
President Waldron asked all in favor.
13 chapters in favor.
No chapters opposed.
No chapters abstained.
The change was approved.
Article VI. Officer Duties, section (2) part e.
Delta Delta Delta motioned to vote.
Sigma Kappa seconded the motion.
President Waldron asked all in favor.
13 Chapters in favor.
No Chapters opposed.
No Chapters abstained.
The change was approved.
Article VII. Officer Vacancies, section (2) part b.
Alpha Delta Pi motioned to vote.
Chi Omega seconded the motion.
President Waldron asked all in favor.
13 Chapters in favor.
No Chapter opposed.
No Chapters abstained.
The change was approved.
NEW BUSINESS
The two candidates for Vice President of Marketing, Ashleigh Ange from Alpha Phi and Lauren Natale from Sigma Kappa, will each have five minutes to present their qualifications for the position.
Ashleigh Ange won the position of Vice President of Marketing.
DELEGATE REPORT
ADJOURNMENT
Alpha Phi motioned to adjourn.
Delta Gamma seconded the motion.
The meeting was adjourned at 8:15pm.
Meeting Minutes Nov. 18, 2009
Panhellenic Council, Virginia Polytechnic Institute and State University
-Will be voting on elected positions tonight; we will follow the same order as last week, voting without discussion first
-If ¾ majority is not reached on the first vote, we will go into a pro-con-pro discussion of each candidate until ¾ is reached
-Director applications will go out before Thanksgiving break, due 5pm in Greek office December 4th ; if there is a candidate who is running for a Vice President position and does not receive the position, she is eligible to run for a Director position and she does not need to reapply, just email waldronc@vt.edu and list what position she is applying for
-Football Welcome Committee will meet at Marryman at 1:40pm Saturday
-Panhellenic Princess – Alpha Gamma Delta gave to Kappa Kappa Gamma for their Pearl Sale last week
VP RECRUITMENT: KC Rismillerkrismill@vt.edu
-Recruitment Roundtable tonight at 7:30pm
- True Life: I’m a Sorority Woman, was last night, went really well had over 100 women
-Prepping for Recruitment getting everything in gear!
VP STUDENT CONDUCT: Laura Denkolmdenko@vt.edu
-Please fill out the survey for the new VP of Student Conduct, received a lot of good feedback so far; forward link over chapter listservs
VP PROGRAMMING: Lindsey Hammondhammondl@vt.edu
-Administrative Gala -December 8th at 5:30 PM in the Latham Ballroom at the Inn at Virginia Tech -I look forward to seeing your presentations!
-Slides by tonight, email hammondl@vt.edu if you are stressed out and then you can send in by Friday!
-Checks for Open House t-shirts are due Monday, November 30th; if your treasurer hasn’t received the invoice emails rwallis@vt.edu
VP MARKETING: Kelley Ritchiekritchie@vt.edu
-Website checks are done:
-AΓΔ: broken link for sisterhood section
-AΦ: need a new picture for the Panhellenic website chapter profile page, scrapbook doesn’t work, recommendation link is not in
the recruitment section
-ΧΩ: need new website link
-ΠΒΦ: need new website link, no link to the PHC website or recruitment registrations
-ΑΔΠ: no link to the PHC website
-ΔΖ: need a new website link
-ΚΚΓ: no link to the PHC website
-KΔ: officer and sister pictures don’t show up
-Newsletter items due this coming Monday morning at the latest!
-Please forward the Recruitment Facebook group to everyone you know!It would be great to have orientation leaders, hokie camp counselors
be in the group – they know the most freshman!
DIRECTOR OF MEMBERSHIP: Stephanie Johnsonsjohn06@vt.edu
-Individual Events are done!Will send a feedback form to Recruitment Chairs soon
-True Life: I’m a Sorority Woman
DIRECTOR OF RECRUITMENT GUIDES: Erin Grindlayerinkg@vt.edu
-Next Rho Gamma workshop Monday, November 30th
DIRECTOR OF SCHOLARSHIP: Tiffani Lettle@vt.edu
-Study hour competition closes Monday, December 7th, pizzas to winning chapter on Reading Day
-Delivered cookies to faculty and professors today
-Have a great thanksgiving break and study hard!
DIRECTOR OF COMMUNITY OUTREACH: Greer Kellygkelly07@vt.edu
-Christmas Store donation drive
DIRECTOR OF PANHELLENIC RELATIONS: Kelly McCarthykmac04@vt.edu
-New IFC Exec: President – Matt Penny Beta Theta Pi, Vice President – Charlie Petty Delta Sigma Phi, Director of Finance – Chris Hemler Sigma Alpha Epsilon, Director of Administration – Keith Moran FIJI, Director of Recruitment – Brad English Beta Theta Pi
-Releasing appointed officers tonight
DIRECTOR OF NEW MEMBER EDUCATION: Sarah Powerspowerss@vt.edu
-New Member social Monday, December 7th
-Junior Panhellenic meeting tonight, crafting!
DIRECTOR OF ADMINISTRATION: Aislinn Smithaislinns@vt.edu
-No report.
ASSISTANT DIRECTOR OF FRATERNITY & SORORITY LIFE: Adam Cantleyadamcan@vt.edu
-No report.
OLD BUSINESS
President Camille Waldron opened the floor for voting on Panhellenic officers.
Adam Cantley announced every chapter gets one vote, start with President and move through positions.Must receive 10 votes to be elected to a position.
Do not tell chapter women who won positions, Camille will send out an email and then email Delegates.
Slated for position of President is Meaghan Gough.There were no nominations from the floor.
Ballots were passed out.
Meaghan Gough of Alpha Delta Pi won the position of President.
Slated for the position of Vice President of Student Conduct is Alyssa Navarrete.There were no nominations from the floor.
Ballots were passed out.
Alyssa Navarrete of Delta Delta Delta won the position of VP Student Conduct.
Slated for the position of Vice President of Finance was Allison Kimball.Nicole Clemency was nominated from the floor.
Ballots were passed out.
Allison Kimball of Kappa Kappa Gamma won the position of Vice President of Finance.
Slated for the position of Vice President of Recruitment is Sarah Ermlich.Elizabeth Danowski was nominated from the floor.
Ballots were passed out.
Sarah Ermlich of Delta Gamma won the position of Vice President of Recruitment.
Slated for the position of Vice President of Programming is Brianna Hannigan.Lauren Grechek and Lesley DeDona were nominated from the floor.
Ballots were passed out.
Brianna Hannigan of Pi Beta Phi won the position of Vice President of Programming.
Slated for the position of Vice President of Marketing is Ashleigh Ange.Lauren Natale was nominated from the floor.
Ballots were passed out.
¾ majority vote could not be reached by 10pm, room reservation required that room be vacated at 10pm.
On December 2nd both candidates for Vice President of Marketing will have 5 minutes to speak, they will bring examples and you can ask them questions pertaining to the position.
Director applications will go out tomorrow.Women not voted into positions will be eligible for Director positions and do not have to submit another application.
NEW BUSINESS
DELEGATE REPORT
ADJOURNMENT
The meeting was adjourned at 10:04pm.
Meeting Minutes February 3, 2010
Panhellenic Council, Virginia Polytechnic Institute and State University
Agenda
February 3, 2010
Speaker:
Call to Order: 7:03PM
PANHELLENIC CREED
ROLL CALL
• Alpha Chi Omega - Present
• Alpha Delta Pi - Present
• Alpha Gamma Delta - Present
• Alpha Phi - Present
• Chi Omega - Present
• Delta Delta Delta - Present
• Delta Gamma - Present
• Delta Zeta - Present
• Kappa Delta - Present
• Kappa Kappa Gamma - Present
• Pi Beta Phi - Present
• Sigma Kappa - Present
• Zeta Tau Alpha - Present
PRESIDENT: Meg Gough mgough@vt.edu
-Introductions: I’m Meghan, the new PHC President. We will open every meeting with the Creed – keep it in binders! We will begin by everyone introducing yourself, what chapter you’re from, and what your position is.
-Attendance Policy: Passing around Delegate Attendance Policy – a little confusion and I want to make sure we’re on the same page. 6:00PM and on, schedule nothing because of PHC. Next semester will be at six, depending on scheduling. If you can’t make it, send someone from your chapter (a reliable person), otherwise you will be fined from Panhellenic. Delegates need to bring back this form if not here today. Feel free to contact me at any time.
-Voting of Director Positions: We will be voting today, and hopefully the old delegates informed you all. There was a delay in interviewing this past semester, and it was so late we didn’t have time during Panhellenic Council to vote, so we will do today We will vote on the slate as a whole.
-Delegate listserv: Will be creating, and if you e-mail Meaghan, she will be happy to send it out over the listserv to all the delegates – a great way to utilize each other.
-Panhellenic Princess: This is the third year we’re doing it (and is Adam’s favorite part of Panhellenic) Chi Omega had it last, so next week they will come and pick a sorority who did something significant the past week, and will be named Panhellenic Princess for the semester.
-Bringing dates to PHC meetings: This is not men! Women from your chapter can come every week, and it’s a great way to promote Panhellenic. It will help show them the ropes, and will be very helpful for Jr. Panhellenic. This is basically to get out our name more, but please limit to one girl per meeting (because this room is so small). Please bring “dates” to meetings, we’ll be sure to make them feel welcome.
VP RECRUITMENT: Sarah Ermlich sermlich@vt.edu
-Recruitment Roundtable: Roundtables will be every other Wednesday at 8:30 and your Recruitment Chair should be on the listserv. Kappa Kappa Gamma is the only Sorority without a Recruitment Chair as of right now.
-Recruitment Team: We’re going to start utilizing the delegates, we want to work together as a whole. We will have three teams we want to place you on, and you will have preference on what team you are on. We will meet with the teams after meetings (It is the Administration, Programming, and Recruitment Team). Forms being passed around, please fill it out, or if your delegate isn’t here tonight, bring it to the next Council meeting. Sarah will be in charge of the Recruitment Team, but will also be working a lot with Liz regarding the 365 Events. This will help the delegates understand the Recruitment Process better.
VP STUDENT CONDUCT: Alyssa Navarrete aanav@vt.edu
-Pledge Mom Contact Information: Anne has already taken care of this. Be sure to stress to New Moms how Panhellenic want to come and talk to them
-Organizational Conduct Committee//Student Conduct Committee: Formally Greek Judicial Board. Applications are out RIGHT NOW! Please encourage others to apply. It will be sent out over e-mails soon, and when this happensplease forward along to your chapter.
-Mock Hearing possibility: We are going to do it both semester, not just in the fall now. Let your chapters know that is coming up.
VP PROGRAMMING: Bri Hannigan hanni789@vt.edu
-Greek Week Committee Applications: These applications are OUT NOW! You should have already received them, please forward to the rest of your chapter. Application will be open until next Friday at 5:00PM.
-Programming Team: What you’ll be doing is assisting with programs, running errands, decorating for Greek Awards, little things like that.
VP FINANCE: Allison Kimball
-Reimbursement Procedure: Just wants to go over with everyone. Allison doesn’t have the ability to right a check, she has to do it through the University. Allison will need the receipt, and please highlight what was bought that needs reimbursement. Tape this receipt to a piece of computer paper. You must also hand in bank statements, but you can black out what you don’t want anyone else to see. It takes ten days for reimbursement. Please keep Allison informed on big purchases in the budget.
-Panhellenic Dues: Invoices will be sent out within the next week, and they will be due two weeks after it is sent out. It depends how many women were on grade report last semester as well as who was taken through Formal Recruitment. If new members drop, you need to make note and we will recalculate dues for your chapter.
VP MARKETING: Ashleigh Ange aange@vt.edu
-Deadlines and Due Dates: A lot of Ashleigh’s job is based on people turning things in. If Ashleigh need something by a certain date, she need it at that time. She will try to understand, but it’s ridiculous if she give three weeks notice and you don’t turn it in on time.
DIRECTOR OF MEMBERSHIP: Elizabeth Danowski ead11@vt.edu
-Fall Event Feedback Survey: It’s important to get feedback on the 365 Events and such, especially from new members. Forms will be coming out soon.
DIRECTOR OF RECRUITMENT GUIDES: Rachel Licklider Rlick07@vt.edu
-Rho Gamma Application: They are coming out this weekend, and will be on the PHC website. The Recruitment Team will be coming around either this Sunday or next Sunday – please e-mail Meaghan what time your meeting is this week or next week for chapter. Application will be due March 1st.
-Rho Gamma Interviewing: Will begin March 15th.
-Revision of Contract: Facebook Access: There will be no Facebook this year for Rho Gammas.
DIRECTOR OF SCHOLARSHIP: Abby Rill aerill@vt.edu
-Chapter Scholarship contacts: Abby needs all of this information, delegates, please e-mail it to her. Please tell academic chairs about the following points for now, until Abby has contact.
-In-Major Contact Information: Encourage your chapter to group majors together and give the information to new girls.
-Empo Study Hour Competition: This begins Sunday, and is basically the same as last year. Be sure to tell the new girls about it, and send it out over listserv. Winner gets free pizza!
-Greek Tutoring System: This is really good for resume/leadership skills. The list of tutors will be on the PHC website, which is a little different from last year. Information will be sent out to scholarship chairs soon.
-GPA Table Cards will be out soon for the top five chapters.
DIRECTOR OF COMMUNITY OUTREACH: Lauren Grecheck grecheck@vt.edu
-Welcome: I’m Lauren, don’t be scared.
-Contacting Philanthropy Chairs: Lauren needs the e-mail of Philanthropy chairs (internal philanthropy). From the chairs she needs information of dates and such for each chapter’s philanthropy.
-Relay for Life: We will be promoting to chapters, because the majority will be with chapters. However, we possibly are doing a PHC Team this year, please send any possible feedback to Lauren e-mail!
DIRECTOR OF PANHELLENIC RELATIONS: Kaila Brosey kbrosey@vt.edu
-Sister Sororities: Flyer with PHC: Kaila will be passing out flyers very soon of pairings for Panhellenic Sorority Sisters. Please plan events together! We want the whole Greek community to be very strong, and involved with each other.
-Sister Sororities: Flyer with NPHC & UCFS: Kaila is working on pairing up now.
-Brother Fraternities – This is a possibility, but not set.
-IFC, NPHC & UCFS Fun Facts: Kaila is also Apple Campus Representative, and if you need promotions and such for your events, please let her know!
DIRECTOR OF NEW MEMBER EDUCATORS: Ann Reightler areig07@vt.edu
-Stand Up! Stand Out!: It is Monday February 8th, and is hosted by Zeta Tau Alpha. It is mandatory for all new members. The speaker will be Explaining how to get the most out of Greek Life. It is at 5:30 in Whitmore 300.
-New Member Meetings: We will be trying to get together with all new members in every chapter very soon.
DIRECTOR OF ADMINISTRATION: Sue Buyrn susan89@vt.edu
• Save E-mails: When Susan sends the minutes out every week, please same them to your desktop for future referance.
• Bylaws: Susan will be sending out the updated Bylaws this week, please print them out and look over them.
ASSISTANT DIRECTOR OF FRATERNITY AND SORORITY LIFE: Adam Cantley adamcan@vt.edu
-Welcome: Remember this is also an opportunity for delegates to be asking questions, and becoming involved. Challenge what exec decides, this is why it’s important to get involved in Teams. This isn’t just a time to listen, that’s boring…talk!
-Organization Update Form: Just go to the third floor of Squires and make sure this is don, it must happen every time new officers elected. Virginia Tech needs the information as well, this is what the form is for.
-Be sure to go back and congratulate chapters on outstanding academic success this past semester. 3.27 is the average for Greek woman, and 3.1 is the all-women average. 11 chapters are above the all-women average. All chapters were above the all-undergraduate students. And congrats to top 5 chapters of last semester.
-Adam’s Rules for Success: These are the basic rules you need to achieve to make sure your chapter does not get in trouble with conduct issues.
1. Don’t be dumb. – You know what’s right; you know what’s wrong.
2. Don’t let your sisters be dumb.
3. Don’t let your new members be dumb. – This is the hardest rule of all. This is more than just a group of girls they hang out with, the chapters have values, standards, and there will be consequences if you break these.
4. Don’t let the men you’re with be dumb. – There are no alcoholic socials at your house. You cannot get other fraternities in Oak Lane have socials for you. If you’re attending an event with someone, they must meet your standards as well. If there are 6 members there, and exec knows about it, it’s official.
5. If people are being dumb, leave.
You do stupid things in the Spring, after doing so well in the Fall. Be smart! Be the person to say something.
Meaghan was a delegate last year. She wants more unity between exec and delegates, and wants to open more doors. Meaghan wants to start weekly dinners before PHC. Weekly dinners will be at 6:00PM, and she don’t know where at yet, but will e-mail everyone this week. And please join a team with us for Panhellenic Relay for Life – it’s a good way for us to be one together.
OLD BUSINESS
NEW BUSINESS
President Meaghan Gough opened the floor for discussion and voting on the proposed approval of Director Positions.
-We are presenting all director position in one slate.
-We are representing 10 out of 13 sororities, which means we have more representation than last year. These women are highly qualified, and have a lot of experience.
-They will do their job correctly, and it took a lot of time to chose them.
-We need a 10 out of 13 vote, and it will be a silent ballet. Please write if you approve or deny the slate.
Pi Beta Phi motioned to vote.
Delta Delta Delta seconded the motion.
The motion is passed, congratulations new directors!
DELEGATE REPORT
Now will be the time for delegate reports - any announcements or updates.
Alpha Chi Omega is spending time with new girls.
Zeta Tau Alpha is getting to know their new girls, and preparing for Stand up! Stand Out!.
Delta Delta Delta will be having a party this Friday with children they mentor at Lincoln Elementary.
Delta Gamma is preparing for Anchor splash and have planned their New Member Retreat this weekend.
Alpha Phi has their New Member Retreat this weekend, and rehearsal for Anchor Splash begins tonight.
Chi Omega is busy getting to know their new girls.
Pi Beta Phi has a potluck tonight starting at 7:30PM and of course are getting to know their new girls.
Kappa Delta has planned their New Member Retreat for this weekend, they’re going to hot yoga.
Sigma Kappa’s retreat was cancelled this past weekend, but has been rescheduled for later in the month. Sigma Kappa is also getting ready for Anchor Splash!
Kappa Kappa Gamma is getting ready for Anchor Splash and retreat is this Friday
Delta Zeta is getting to know their New Members,, and Friday is their New Member sleepover.
Alpha Delta Pi is really excited for Anchor Splash, and having their New Member Retreat this weekend
Kappa Kappa Gamma’s New Members got Bigs last Friday, and are still getting to know their new girls.
ADJOURNMENT
We will always be meeting in this room, except on a date in March, which we will let you know. We will meet every Wednesday in this room at 7:00PM.
